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Monthly Reporting on Digitization Projects

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In the first few days of each month, and before the month-end financial closing date, Patron Services will deliver the following:

1. A Journal journal for all work billed to 33-digit Chart of Accounts codes to: Leah Nickel, cc: Ellen Greene.
2. A report of all Allocation spending broken down by month and repository - to: Stephanie Taylor, cc: Ellen Greene.
   
   1. Chart of Accounts coding for FAS/HCL Allocation work, when available, will be stored in a spreadsheet updated by Imaging Services staff, and shared with Preservation managers, financial services, and select repository staff.
   2. When no coding is available, a "dummy code" of 33 nines will be entered.
3. A Journal for transfer of Credit Card revenue from Bank of America accounts to Imaging Services 33-digit codingquarterly journal to pay credit card fees incurred.

To financial contacts at each repository:

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For Harvard College Library repositories, HCL Finance will journal charges based on project production data provided by Imaging Services. Accounts are drawn upon once a month for production batches completed by Imaging Services. For questions about transactions posted against your accounts, please contact Stephanie Taylor, Senior Accountant at <stephanie_taylor@harvard.edu> or by phone at 617-496-4691.

For all other questions, please contact Imaging Services at <imagingservices-list@lists.fas.harvard.edu>.