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| (0-4) | Logical record length | xxxxx##### | (system-supplied) | |
| (05) | Record status | n | (new) | |
| (06) | Type of record | p | (mixed materials) | Code p indicates that the content of the record is for mixed material. This is used for all archival and manuscript collections. |
| (07) | Bibliographic level | c | (collection) | Code c indicates a made-up multipart group of items that were not originally published, distributed, or produced together. The record describes units defined by common provenance or administrative convenience for which the record is intended as the most comprehensive in the system. |
| d | (subunit) | Code d indicates a part of collection, especially an archival unit described collectively elsewhere in the system. A subunit may be items, folders, boxes, archival series, subgroups, or subcollections. The record for a subunit contains fields that describe the sub-unit and data that identify the host item. THIS MAY BE USED OCCASIONALLY IN SPECIAL CASES | ||
| (08) | Type of control | a | (archival control) | Code a indicates that the material is described according to archival descriptive rules, which focus on the contextual relationships between items and on their provenance rather than on bibliographic detail. The specific set of rules for description may be found in field 040, subfield $$e. |
| (09) | Character coding scheme | a | (USC-Unicode) | |
| (10) | Indicator count | 2 | (system supplied) | |
| (11) | Subfield code count | 2 | (system supplied) | |
| (12-16) | Base address of data | xxxxx##### | (system supplied) | |
| (17) | Encoding level | # | (full level) | Code # indicates the most complete MARC record. The information used in creating the record is derived from an inspection of the physical item. |
| (18) | Descriptive cataloging form | i | (ISBD) | |
| (19) | Multipart resource record level | # | ||
| (20) | Length of length of field portion | 4 | ||
| (21) | Length of the starting character position position | 5 | ||
| (22) | Length of implementation defined portion | 0 | ||
| (23) | Undefined Entry map character position | 0 |
NOTE: DACS is based on ISAD(G) which is related to ISBD; we do use ISBD punctuation in MARC records
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006 Additional material characteristics. Optional as needed
Use this optional field when a collection has substantial characteristics of a form of material that is additional to the main one entered in LDR/06. It is like an extra >008 field (>008 being non-repeatable) and allows for additional searching by format.
For example, the archivist might use it to capture the fact that an otherwise textual manuscript collection contains a significant amount of drawings. It is recommended that an 006 be added when you have a series of materials not represented in the 008, or if you find the bulk substantial enough to mention the type in the >300 field.
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| (00-05) | Date entered on file | #### | System-supplied. | |||||||||||||||||||||||||||||||||||
| (06) | Type of date | b | B.C. date involved | |||||||||||||||||||||||||||||||||||
| i | Inclusive dates of a collection; If the inclusive dates are represented by a single year, that date is given in both places. | |||||||||||||||||||||||||||||||||||||
| k | Range of years of bulk of collection. While allowable, this code should be used only rarely in fixed fields. Use, for example when bulk dates are 1934-1935 with one extra date of 1971. Inclusive dates would be 1934-1971 but it would be better to code for searching the bulk dates. | |||||||||||||||||||||||||||||||||||||
| n | Dates unknown | |||||||||||||||||||||||||||||||||||||
| q | Questionable date. This code is really for single items, not for collections. See single-item manual for additional information. | |||||||||||||||||||||||||||||||||||||
| s | Single date. This code is really for single items, not for collections. See single-item manual for additional information. See also “i” above | |||||||||||||||||||||||||||||||||||||
| (07-10) | Date 1 | NOTE: The value in (06) and the date(s) in (07-10) and (11-14) are determined by the date in the $$f subfield of the >245 field. Date 1 is “uuuu” if you have entered “n” in (06). Date 2 is entered only if you have entered “i” or “k” in (06); otherwise it is “uuuu” (use ‘u’ for uncertain digits in dates). Examples are:
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| (11-14) | Date 2 | |||||||||||||||||||||||||||||||||||||
(15-17) | Place of publication, production, or execution | mau | A two- or three-character alphabetic code indicates the place of publication, production, or execution. The place code is an authoritative-agency data element. The source of the code is MARC Code List for Countries that is maintained by the Library of Congress. For archival materials, the code represents the repository where the material is assembled; in our case, Massachusetts, United States. | |||||||||||||||||||||||||||||||||||
| (18-22) | Undefined | ##### | System supplied | |||||||||||||||||||||||||||||||||||
| (23) | Form of item | # | Unless the item is a microform. | |||||||||||||||||||||||||||||||||||
| (24-34) | Undefined | ########### | System supplied | |||||||||||||||||||||||||||||||||||
| (35-37) | Language | 3-letter code for main language of the collection. For example ‘eng’ for English. List the main language here, then list additional languages in >041 field. und= if the language associated with the collection cannot be determined zxx = no linguistic content; also add a >546 “No linguistic content.” mul = use when there is no primary language and many languages are included; then also list languages individually in >041 field For a list of codes, see: MARC Code List for Language | ||||||||||||||||||||||||||||||||||||
| (38) | Modified record | # | Not modified NOTE: We do not alter this field when we have updated the record. | |||||||||||||||||||||||||||||||||||
| (39) | Cataloging source | d | Other. Code d indicates that the source of the cataloging data is an organization that is other than a national bibliographic agency or a participant in a cooperative cataloging program. |
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035 System control number. Optional
[updated 06/12/2014]
A control number of a system other than the one whose control number is contained in the field 001 above.
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040 Cataloging source. (DACS 2.1.4) Required
[updated 0602/128/20142021]
This field is useful used to show source of record [using the MARC organization codeOCLC Harvard Library symbol] and what standard was used.
Houghton’s MARC organization code is: MH-HHarvard Theatre Collection MARC organization code is: MH-HTOCLC symbol is: HUL (this is used for all materials).
Indicators:
1st <blank> undefined
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$$a Original cataloging agency using MARC organization code = MH-H or MH-HTOCLC symbol = HUL
$$b Language = eng
$$c Transcribing agency = MH-H or MH-HTHUL
$$e Description convention = dacs
Examples:
040 __ $$a MH-H HUL $$b eng $$c MH-H HUL $$e dacs
for main Houghton
040 __ $$a MH-HT HUL $$b eng $$c MH-HT HUL $$e dacs
for Harvard Theatre Collection
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