This does not apply in Alma
Summary
A new practice for identifying "Databases" in HOLLIS+ was implemented in the summer of 2016. This will affect affects resource type display and faceting (resource types only). It is not a substitute for appropriate subject cataloging. In order for a record to appear as a "Database" in HOLLIS+, the Aleph NET holding should include the collection code DBASE, instead of GEN:
The code appears like this in a MARC holding record:
852 |b NET |c DBASE
This should only be used for resources available Harvard wide, via the internet.
"Databases" in HOLLIS+ can also be faceted by the resource type identified in the LDR, as defined in the HOLLIS+ resource type definitions. For example, JSTOR can be found as either a "Database" or a "Journal." It will appear in the search results with the "Database" icon.
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E-journals are normally NOT databases. Do not change collection code MRCIT to DBASE.
Database indicator in ERIN
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Unsure whether your resource would be considered a database? Consult with your E-Resource coordinator (listed at E-Resources Unit /wiki/spaces/ITSadmin/pages/41355247) for guidance.
ERIN notification for databases
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- in Aleph, complete the cataloging using 852 $$b NET $$c DBASE in the holding record.
2017: Aleph collection code PKG
In September 2017, an additional collection code is being added to Aleph to accommodate distinguishing Databases from "Packages" as part of the P2E process during Alma migration. In HOLLIS+, the PKG code will have the same effect as the DBASE code: PKG resources will be part of the Database facet in HOLLIS+. The code appears like this on a MARC holding record:
852 |b NET |c PKG
Many resources previously coded as DBASE will be batch changed to PKG. Catalogers are not expected to use this code in the course of cataloging – they should continue using the DBASE (or other appropriate) code. If you see the collection code PKG, do not change it.
Sample holdings record
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