This page is for use by units participating in Alma-D for Special Collections Access pilot projects.
Add a new Representation
Step 1 - Add bib to collection
From the Alma search results for your bib, choose the Actions menu and select Add Representation
Alternatively, from the bib in the Metadata Editor, choose the option to Add Inventory.
Step 2 - Create Representation
- Choose a Collection by typing in a word and using a suggestion from the list, or using the icon to select from list.
- A collection has no functionality other than grouping your bibs with representations together for management purposes
- Representation Details
- Leave "Remote" un-checked
- Choose Active button to expose in HOLLIS
- Usage Type: Derivative
- Library: use your library
- Access Rights Policy
- For many projects, there is a custom policy, such as HFA, or Hoopes Prize.
- To test different restrictions, feel free to choose another policy for trial purposes.
- Label - optional. This will display in HOLLIS if present:
- Note - optional
- Public Note - optional
- Entity Type - we haven't added data here for other projects but if you choose to it will show up Analytics.
- Click Save representation in the upper right
- (The UI offers you the option to immediatley add files but that's a little buggy sometimes. You are welcome to try it. Sometimes it works just fine).
Testing Viewers
- You do not have to wait for your link to appear in HOLLIS to test the viewer.
Manage your Collection
- In Alma Search, you can search for your collection, and see all Titles.
- You can also do a search on Digital Titles, Digital Representations, and Digital files.