If your library/repository unit is listed here, contact the NextCloud liaison for your unit.
If you do not see your library/repository unit listed here, see below for instructions to request NextCloud space for your unit.
Existing NextCloud Storage Repositories and Liaisons
| Folder Name | Library Unit | Business Owner / Liaison |
|---|---|---|
| 3dImages | Frances Loeb Library | Ann Baird Whiteside |
| Black Teacher Archive (BTA) | Gutman Library / Imaging Services | Lindsay Whitacre |
| ereserve | Imaging Services / LTS | Bill Comstock |
| Frances Loeb Library | Frances Loeb Library | Johanna Kasubowski |
| HGL | Harvard Geospatial Library | Bonnie Burns |
| HGSE | Gutman Library | Lindsay Whitacre |
| Houghton | Houghton Library | Dorothy Berry |
| HUIT EVAL | LTS / HUIT | Helen Zziwas (HUIT) |
| LRC Video Staging | HL Access Services | Spruill Harder |
| fileStagingPilot | LTS – test group | LTS |
| LTS-TEST | LTS – test group | LTS |
| test group | LTS – test group | LTS |
Set Up NextCloud File Staging Area for a New Library/Repository Unit
Step 1: Determine who the NextCloud business owner will be for this unit.
The business owner will be the primary contact/authority for decisions related to the unit's NextCloud space.
Step 2: Business owner submits a request for a new NextCloud file staging area to the LTS Support Center
Include the following:
- Library/repository unit name
- Business owner name and contact information
- Intended use for NextCloud storage space
- Do you require a folder for Level 4 Security data? (separate sign-off)
- 33-digit billing code for storage costs
- Signed memorandum of understanding and/or review of Harvard University Data Security levels/protocols
Step 3: LTS reviews request, confirms details with business owner, and sets up NextCloud file staging area for the unit
Step 4: User permissioning (needs further refinement)
- NextCloud Authorization SSO by Grouper group – use HL Staff Directory group?
- Proposal: Approver and Liaison for each unit file staging area will be granted unit/local admin access in NextCloud and can create user accounts within the unit.
- BO is responsible for onboarding and offboarding users in NextCloud
- Option: LTS Support can double check user removal as part of HL/HUIT admin offboarding process
- Data security compliance – do we need double signoff and LTS oversight/auditing of user permissions, or can we stay out of it?