NextCloud File Staging

NextCloud Documentation Topics

About NextCloud

NextCloud is a file staging service, maintained by LTS, that provides temporary cloud-based data storage for:

• Interim staging for files and data on the way to a permanent/archival repository like the DRS
• Short/medium term projects (up to 6 months)

Harvard Library and LTS are currently offering NetCloud file staging as a free pilot service through 2021 to libraries and library-associated units.

Guidelines for using NextCloud

• Data can be stored for up to 6 months
• NextCloud meets security requirements for Level 1, Level 2, and Level 3 data. (See security level examples for administrative data and research data.)
• NextCloud is not an archival-level data repository – it is a temporary staging area only
• NextCloud is not a delivery service – files staged in NextCloud are not available for public/general web access
• Automation and scripting to move data from NextCloud to another repository is managed directly by the library unit that owns the NextCloud storage folder.

Request Access to NextCloud temporary file storage for your department/repository

1. Determine who your NextCloud business owner will be.
   1. The business owner is the primary contact and authority responsible for content/data-related decisions and approving staff access permissions
2. Submit a request to LTS Support with the following information:
   1. Library/repository unit name
   2. Business owner name and contact information
   3. Brief description of how you plan to use this NextCloud storage space
   4. How much total data storage (Gb/Tb) do you expect to need?
   5. 33-digit billing code for storage costs
   6. Signed memorandum of understanding and/or review of Harvard University Data Security levels/protocols
   7. Do you require a folder for Level 4 Security data? (will need additional sign-off)
3. LTS assesses the request and responds with any questions/comments.
4. Business owner signs  Harvard Library NextCloud Use Agreement (to be created) and returns to LTS.
5. LTS creates the NextCloud new NextCloud storage folder with admin permissions for the business owner.

Request user access permissions for an existing NextCloud storage folder

1. The business owner / liaison will fill out a login request form for the user and submit it to LTS Support. 
2. LTS Support creates NextCloud user account and notifies business owner.
3. User accesses Harvard Library NextCloud by HarvardKey login.

Log In to Harvard Library NextCloud

Production: https://filestaging.lib.harvard.edu/

See Also

• Connecting to S3 with Cyberduck

Support

Ask questions, request services, and get support.

• Get Help with NextCloud or request a new storage repository
• Request access to an existing NextCloud storage repository

Existing NextCloud Storage Folders