Request Access to NextCloud Temporary File Storage
- Emily Kelly
- Maureen Elizabeth Driscoll
If you do not see your library/repository unit listed here, see below for instructions to request NextCloud space for your unit.
Existing NextCloud Storage Repositories and Liaisons
If your library/repository unit is listed below, contact the NextCloud liaison for your unit.
Liaison instructions: For new accounts, existing account updates, and deletions, please fill out a login request form for the user and submit it to LTS Support.
Folder Name Library Unit Business Owner / Liaison 3dImages Frances Loeb Library Ann Baird Whiteside Black Teacher Archive (BTA) Gutman Library / Imaging Services Lindsay Whitacre ereserve Imaging Services / LTS Bill Comstock Frances Loeb Library Frances Loeb Library Johanna Kasubowski HGL Harvard Geospatial Library Bonnie Burns HGSE Gutman Library Lindsay Whitacre Houghton Houghton Library Dorothy Berry HUIT EVAL LTS / HUIT Helen Zziwas (HUIT) LRC Video Staging HL Access Services Spruill Harder fileStagingPilot LTS – test group LTS LTS-TEST LTS – test group LTS test group LTS – test group LTS
Set Up NextCloud File Staging Area for a New Library/Repository Unit
Step 1: Determine who the NextCloud business owner will be for this unit.
The business owner will be the primary contact/authority for decisions related to the unit's NextCloud space.
Step 2: Business owner submits a request for a new NextCloud file staging area to the LTS Support Center
Include the following:
- Library/repository unit name
- Business owner name and contact information
- Intended use for NextCloud storage space
- Do you require a folder for Level 4 Security data? (separate sign-off)
- 33-digit billing code for storage costs
- Signed memorandum of understanding and/or review of Harvard University Data Security levels/protocols
Step 3: LTS reviews request, confirms details with business owner, and sets up NextCloud file staging area for the unit
Step 4: User permissioning (needs further refinement)
- NextCloud Authorization SSO by Grouper group – use HL Staff Directory group?
- Proposal: Approver and Liaison for each unit file staging area will be granted unit/local admin access in NextCloud and can create user accounts within the unit.
- BO is responsible for onboarding and offboarding users in NextCloud
- Option: LTS Support can double check user removal as part of HL/HUIT admin offboarding process
- Data security compliance – do we need double signoff and LTS oversight/auditing of user permissions, or can we stay out of it?