If you do not see your library/repository unit listed here, see below for instructions to request NextCloud space for your unit.

Existing NextCloud Storage Repositories and Liaisons

If your library/repository unit is listed below, contact the NextCloud liaison for your unit.

Liaison instructions: For new accounts, existing account updates, and deletions, please fill out a for the user and submit it to LTS Support.

Set Up NextCloud File Staging Area for a New Library/Repository Unit

Step 1: Determine who the NextCloud business owner will be for this unit.

The business owner will be the primary contact/authority for decisions related to the unit's NextCloud space.

Step 2: Business owner submits a request for a new NextCloud file staging area to the LTS Support Center

Include the following:

• Library/repository unit name

• Business owner name and contact information

• Intended use for NextCloud storage space

• Do you require a folder for Level 4 Security data? (separate sign-off)

• 33-digit billing code for storage costs

• Signed memorandum of understanding and/or review of Harvard University Data Security levels/protocols

Step 3: LTS reviews request, confirms details with business owner, and sets up NextCloud file staging area for the unit

Step 4: User permissioning (needs further refinement)

• NextCloud Authorization SSO by Grouper group – use HL Staff Directory group?

• Proposal: Approver and Liaison for each unit file staging area will be granted unit/local admin access in NextCloud and can create user accounts within the unit.

  • BO is responsible for onboarding and offboarding users in NextCloud

  • Option: LTS Support can double check user removal as part of HL/HUIT admin offboarding process

  • Data security compliance – do we need double signoff and LTS oversight/auditing of user permissions, or can we stay out of it?