The following workflows have been worked out with the Harvard University Archives for orders calling for HUA materials.
Theses & Dissertations
Background:
Sharing the combined research of Harvard graduates is an important part of the Harvard Library mission encouraging the “dissemination of knowledge.” Orders for theses, dissertations, and honors papers (hereafter: theses) arrive almost daily. Copyright for theses and dissertations remains with the author, but Harvard can provide pdf copies for scholarly research. If a patron wishes to publish from such a work, he must obtain permission from the author or the author's estate.
Order Handling, Communication, and Transport:
Aeon Requests -
When microfilm copies of theses exist, Patron Services (PS) staff can generate an invoice for duplication based on the microfilm frame count. When such invoices are delivered to a patron, the possibility of obtaining a positive, film copy of the microfilm for $80.00 plus shipping charges is also mentioned. This is often less expensive than complete digitization from the original bound volume.
When microfilm frame count is unavailable, and when estimates built on frame count are paid, we must request that the original volumes be delivered to Imaging Services. Once per week, Patron Services (PS) staff will contact HUA with a list of theses to be delivered to G-81.
DRS Deposit and Retrieval:
Information regarding non-DASH digitization of legacy dissertations excerpted from Robin McElheny's email message from 6/16/2015:
- When digitizing legacy dissertations that are NOT going to be deposited in DASH, please use this cover sheet at the front of the dissertation.
- I have attached the work flow for creating non-DASH deposit PDF copies of legacy dissertations/theses. It is slightly different from the DASH-deposit work flow. Let us know if you have questions about this or think of things that we missed.
- Important information:
- The attached work flow document includes instructions for naming the PDF files. Please ask us if you have questions about this.
- All PDFs from legacy dissertations/theses should be deposited in the DRS using the Archives’ billing code HUL.ARCH.VOLS_0001.
- Kate Bowers should receive the DRS deposit reports for these items. When she receives these reports, she will update the bib records in Aleph with holdings for the PDF (reproduction master).