The TS department is implementing a pilot program, in which every incoming gift and purchase of collection material will be given an Aeon slip at the time of invoice payment or gift receipt in the department. As an item moves throughout Technical Services, the section location will be updated—and an assignee designated for cataloging—until it is given a permanent shelf location and the Aeon record marked as finished.
This pilot project will remain in place through January 2019.
Procedure:
- The Aeon record for books awaiting cataloging on the Mezzanine will be routed as “Technical Services – Acquisitions.”
- Upon moving to the Rare Book Section, the Aeon record will be updated by the section head to “Technical Services – Books,” and assigned to a cataloger.
- Purchases sent to the Manuscript Section will have the Aeon slip updated prior to delivery for Manuscript accessioning, to indicate “In Technical Services – Manuscripts and Other.”
- Gifts received in the Manuscript Section will have the Aeon slip indicating “In Technical Services – Manuscripts and Other.”
- After material has been cataloged, processed, or accessioned for future processing, it will be brought to one of our End-Processing areas. The cataloger, processor, and/or accessioning archivist will update the Aeon record to reflect “Technical Services—End-Processing” and change the assignee to the appropriate end-processor.
- When an item is classified (whether in book cataloging or manuscripts accessioning), the Aeon record should be updated with the new call number. The printed out-slip need not be printed again, but the call number should be clearly written on it.
Location Key
Technical Services – Acquisitions: Mezzanine
Technical Services – Books: BAL room, section head’s office, or Pusey storage
Technical Services – Manuscripts and Other: Manuscript accessioning, or with Manuscript cataloger
Technical Services – End-Processing: Mezzanine or Ground End-Processing