Skip to end of metadata
Go to start of metadata

You are viewing an old version of this page. View the current version.

Compare with Current View Page History

« Previous Version 10 Next »

Gutman renovation: Spring 2022

Scope of Work Notes Iron Mountain.pdf

First and Second Floor Renovation, 2022-23 (Gutman project notes)

Summary

Gutman will use Iron Mountain to temporarily store items during a planned Spring 2022 renovation (target date to remove items:  May 15, 2022).

Timeline

  • Finalize GEN Inventory project: February 2022

  • Collections analysis: February - April 2022
  • Packing period and shift of materials off-site: March - May 15, 2022
  • Movement of library staff into Phase 1 temporary work spaces: May 15, 2022 - May 30, 2022
  • Locations requestable again: TBD May 23rd
  • Renovation Construction Phase 1: May 31, 2022 - Jan 31, 2023
  • Movement of library staff into Phase 2 work spaces: TBD
  • Renovation Construction Phase 2: TBD

Tasklist

Date CompletedRecord TypeTaskSystemWhoNotes
4/18/22Alma Configuration- turn off locationsTurn off locations for requestingAlmaJP, KY

JP send collection codes to be turned off for requests, as well as text for location closure note (Currently unavailable due to construction)

Collections turned off (were formerly in circ ffu): GEN, MFIC, MFICP, MFLM, MFLMP,  NBS, SQP, THESI, TLL

Add note to all non-offsite storage locs

4/15/22


Resource sharingRAPID: Submit a case to RAPID and request they turn off lending for that specific libraryRAPIDJP/Jason Clarke/wiki/spaces/HLILLRS/pages/42698657
4/15/22Resource SharingBorrowDirect: Email James Robinson (jr4511@princeton.edu) and request to turn off that library for lending (and / or as a pickup location)Borrow DirectJP/Jason Clarke/wiki/spaces/HLILLRS/pages/42698657
4/15/22Resource Sharing
  • Local and lending scanning/ILL Lending: inform the Resource Sharing staff that the library will not be available for scanning or lending & update this page
  • ILL Web Pages - remove pickup location: If the library will not be available as a pickup location, edit the ILL web pages to remove the library as a pickup location
ILLJP/Jason Clarke/wiki/spaces/HLILLRS/pages/42698657

Alma ItemsWithdrawing itemsAlmaGUT HL staff HL will generate picklists for IM.  They will pull items and create a file of barcodes for items for withdrawal.  GUT staff would create sets in Alma, this will verify what was pulled.  Julie would then run the withdrawal job. 

Alma items - ReCAP accessions Sending items to ReCAP for accession; accessioned as Private (no coding in Alma required)Alma 

HL GUT staff

LTS confirmation of method

ITS to run batch updates?

GUT will generate picklists for IM.  They will pull items and create a file of barcodes for items for accession at ReCAP.  GUT staff would create sets in Alma, this will verify what was pulled. 

  • Check with Corinna on concern about running these updates at the item level, not title level. 
  • Determine transfer processing Alma workflow



Alma items - HD accessions Sending items to HD for accessionAlma

HL GUT staff

LTS confirmation of method

ITS to run batch updates?

GUT will generate picklists for IM.  They will pull items and create a file of barcodes for items for accession to HD.  GUT staff would create sets in Alma, this will verify what was pulled.  

  • Check with Corinna on concern about running these updates at the item level, not title level. 
  • Determine transfer processing Alma workflow

Alma items - Host container/boxed material. Damaged items in stacksCollections Care processingAlma

HL GUT staff

LTS advising

Destination not yet known – could be placed in storage at Iron Mountain or at HD (depending on scale) 

LTS suggests using existing preservation work order if possible, TBD

  • No labels