REMEMBER: Only designated staff members are permitted to run jobs. Refer to the matrix at Jobs & Batch Processes to see which staff members are approved to run which jobs.
REMEMBER: Only designated staff members are permitted to run jobs. Refer to the matrix at Jobs & Batch Processes to see which staff members are approved to run which jobs.
This import profile is designed for records that include the Harvard Alma 001 MMS ID in the 001 field. No other matching criteria will be evaluated other than 001.
This profile does nothing to the bib record.
Input file must be Excel.
Results:
- No inventory will be created, unless field 049 is present. (See below for details).
- This profile cannot be used to map fields to holdings.
Item Creation
- This profile can be used to add multiple items to an existing holding. If no holding exists for the library/location specific in the item data, one will be added.
- Item details:
| Input data | Item field | Default, if not supplied | |
|---|---|---|---|
| n/a | Status | "Item in place" | |
| n/a | Material Type | ISSUE | If you need a type other than ISSUE, contact LTS to create a new profile, or use the Change Physical Items job if you do not need to do this frequently. |
| 049$b | Library Code | (no item will be produced if left empty) | $b and $c must be the first subfields in the 049 |
| 049$c | Location Code | (no item will be produced if left empty) | |
| 049$a | Barcode | System generated | |
| 049$d | Item policy | 02 | Must be 2-digit number Applies only if there is a barcode in 049$b |
| 049$e | Receiving date | none | Format must be yyyyMMdd. |
| 049$f | Fulfillment note | none | |
| 049$p | Enum A | none | |
| 049$q | Enum B | none | |
| 049$r | Enum C | none | |
| 049$s | Chron I | none | |
| 049$t | Chron J | none | |
| 049$u | Chron K | none | |
| 049$n | Description | none |
Example use case:
- Your vendor retrieves our bib via z39.50 and updates the record in their system. They then send you a file of updated bibs with the Harvard Alma MMS ID in the 001 field, and item information for serials.