2. Monographic series

Example 23: Multipart volumes within a series – Basic example

The publication is a multipart work published within a series. Series and series numbering are recorded in the bibliographic record to give access to the series or the title of the multipart work. The series number is not recorded in the holdings statement, but each volume of the multipart work is identified in the holdings record.

Holdings record:
LDR/06: v [multipart item]
LDR/17: 4 [holdings level 4]
008/16: 1 [complete]
853 20 |8 1 |a pt.
863 40 |8 1.1 |a 1-2

Example 24: Multipart volumes within a series – Complex example

This publication is another example of a multipart work published within a series with several multipart volumes. The series number is not recorded in the holdings statement, but each volume of the series is identified in the holdings record, and, where appropriate, multiple levels of numbering are recorded for the multiple parts of each volume.

Bibliographic record:
245 14 |a The collected works of Samuel Taylor Coleridge.
300 ^^ |a volumes : |b facsimiles, portraits ; |c 23 cm.
490 1^ |a Bollingen series ; |v 75
505 1^ |a v. 1. Lectures, 1795, on politics and religion / edited by L. Patton and P. Mann -- v. 2. The Watchman / edited by L. Patton -- v. 3. Essays on his times / edited by D.V. Erdman (3 v.) – v. 4. The friend / edited by B.E. Rooke (2 v.) – v. 5. Lectures, 1808-1819, on literature / edited by R.A. Foakes (2 v.) – v. 6. Lay sermons / edited by R.J. White – v. 7. Biographia literaria, or, Biographical sketches of my literary life and opinions / edited by J. Engell and W.J. Bate (2 v.) – v. 8. Lectures 1818-1819, on the history of philosophy / edited by J.R. de J. Jackson (2 v.) – v. 9. Aids to reflection / edited by John Beer (2 v.) – v. 10. On the constitution of the church and state / edited by J. Colmer – v. 11. Shorter works and fragments / edited by H.J. Jackson and J.R. de J. Jackson (2 v.) – v. 12. Marginalia / edited by G. Whalley and George Whalley (6 v.) – v. 13. Logic / edited by J.R. de J. Jackson – v. 14. Table talk edited by Carl Woodring (2 v.) – v. 15. Opus maximum / edited by Thomas McFarland -- v. 16. Poetical works / edited by J.C.C. Mays (3 v. in 6 pts.).

Holdings record:
LDR/06: v [multipart item]
LDR/17: 4 [holdings level 4]
008/16: 1 [complete]
853 10 |8 1 |a (*) |b v. |c pt.
863 40 |8 1.1 |a 1-2
863 40 |8 1.2 |a 3 |b 1-3
863 40 |8 1.3 |a 4 |b 1-2
863 40 |8 1.4 |a 5 |b 1-2
863 41 |8 1.5 |a 6
863 40 |8 1.6 |a 7 |b 1-2
863 40 |8 1.7 |a 8 |b 1-2
863 40 |8 1.8 |a 9 |b 1-2
863 41 |8 1.9 |a 10
863 40 |8 1.10 |a 11 |b 1-2
863 40 |8 1.11 |a 12 |b 1-6
863 41 |8 1.12 |a 13
863 40 |8 1.13 |a 14 |b 1-2
863 41 |8 1.14 |a 15
863 40 |8 1.15 |a 16 |b 1 |c 1-2 |x 16 to be in 3 v., each of which has 2 pts.
863 40 |8 1.16 |a 16 |b 2 |c 1-2
863 40 |8 1.17 |a 16 |b 3 |c 1-2

It is also possible to analyze particular volumes within the multipart work on their own bibliographic records. In this case, the bibliographic record contains series statements for both the series and the multipart title found within the series. Record the holdings for the analytic in the holdings record. The example below is an analytic of volume 16 of The Collected Works of Samuel Taylor Coleridge.

Holdings record:
LDR/06: v [multipart item]
LDR/17: 4 [holdings level 4]
008/16: 1 [complete]
853 00 |8 1 |a v. |b pt.
863 40 |8 1.1 |a 1 |b 1-2
863 40 |8 1.2 |a 2 |b 1-2
863 40 |8 1.3 |a 3 |b 1-2

Alternatively:
853 00 |8 1 |a v. |b pt.
863 40 |8 1.1 |a 1-3

Example 25: Multipart volumes within a series – no date on piece

Multipart resources generally do not have chronological designations, and it is not necessary to record a date of publication in their place. However, if the information is considered important to users, the date of publication may be recorded. If a part has no date, but the date of publication is known from other sources, it may be recorded in field 863 and enclosed in brackets.

In this example, volume 4 has no date of publication. This first alternative below is strongly recommended.

Holdings record:
Recommended practice:
LDR/06: v [multipart item]
LDR/17: 4 [holdings level 4]
008/16: 1 [complete]

853 10 |8 1 |a (*)
863 40 |8 1.1 |a 1-4

Alternatively, if dates are considered important:

853 10 |8 1 |a (*) |i (year)
863 40 |8 1.1 |a 1-4 |i 1981-[1984]

Example 26: Multipart work published out of order in a monographic series that is classed together

Bibliographic record:
245 00 |a Sesselfelsgrotte.
264 ^1 |a Saarbrücken : |b Saarbrücker Druckerei und Verlag, |c 1995-
300 ^^ |a volumes : |b illustrations (some colored), maps ; |c 28 cm.
490 1^ |a Quartär-Bibliothek, |x 0480-9106 ; |v Bd. 6-9

Holdings record:
LDR/06: v [multipart item]
LDR/17: 4 [holdings level 4]
008/16: 1 [complete]
852 72 |2 ZTOZ |b TOZ |c HD |h L.SOC.45.15.37
853 10 |8 1 |a (*) |i (year)
863 41 |8 1.1 |a 1 |i 1998 |z Vol. 1 is under L.SOC.45.15.37 (8)
863 41 |8 1.2 |a 2 |i 1995 |z Vol. 2 is under L.SOC.45.15.37 (6)
863 41 |8 1.3 |a 3 |i 1997 |z Vol. 3 is under L.SOC.45.15.37 (7) |w g
863 41 |8 1.4 |a 5 |i 2003 |z Vol. 5 is under L.SOC.45.15.37 (9)

Example 27: Series numbering vs. subseries numbering

In this publication, a separately-cataloged subseries (Quaderni dell'Istituto di studi sociali) is shelved under the call number for the main series (Annali della Facoltà di scienze politiche). Each issue of the subseries bears both the subseries enumeration and the main series enumeration. Quaderni 5 is Annali 18 for 1981/1982; Quaderni 7 is Annali 20 for 1983/1984.

The holdings record is attached to the bibliographic record for the Quaderni dell'Istituto di studi sociali and the subseries enumeration is encoded in subfield |a of the 853/863 fields; the chronological designation is not included because it applies to the Annali. If it is desired to include main series enumeration, that information should be coded in 863 subfield |x (staff note) or 863 subfield |z (public note).

Bibliographic record:
245 00 |a Quaderni dell’Istituto di studi sociali
490 1^ |a Annali della Facoltà di scienze politiche

Holdings record:
LDR/06: y [serial]
LDR/17: 4 [holdings level 4]
008/16: 2 [incomplete]
852 02 |b WID |c WIDLC |h (call no. of Annali)
853 03 |8 1 |a (*)
863 41 |8 1.1 |a 5 |w g |z shelved under Annali 18(1981/1982)
863 41 |8 1.2 |a 7 |z shelved under Annali 20(1983/1984)

Example 27b: Publication date used as chronology for monographic series

Many monographic series lack true chronological designations. In such cases, the date of publication of the issue may be recorded as a chronological designation instead to give the user an indication of the time frame of the issues. This date may not appear on the title page. In the example that follows, the publication date was taken from the verso of the title page.

Holdings record:
LDR/06: y [serial]
LDR/17: 4 [holdings level 4]
008/16: 2 [incomplete]
853 10 |8 1 |a no. |i (year)
863 40 |8 1.1 |a 1-10 |i 1982-1994 |w g
853 10 |8 2 |a new ser.:no. |i (year)
863 41 |8 2.1 |a 3 |i 1997

Note: Spending time recording dates of publication as chronological designations for monographic series may be of questionable value, since monographic series are often published out of chronological order. However, recording dates of publication as chronological designations can be helpful to library users and staff.