How to Name Archives Folders on the Shared Drive

For archival collections, the electronic file should be labeled by the office number, then office name (e.g. M-AD02 Planning Office), within the school specific folder and placed in N:\Collections\01_Archives

Folders should be arranged and named in the following manner:

1. First level:       
• Within the correct folder for the school (HMS/HSDM/Harvard Chan School)
2. Second level:   
• Dept. or office name number followed by the Dept. or office name (found in HMSdb3 Table Archives Name Authority)
• Example: Harvard Chan School → P-AA03.02 Admissions Office
3. Third level:      
• Series Number_Series_Title
• Example: Harvard Chan School → P-AA03.02 Admissions Office → Series_00125_Waived_Admissions_Recommendations

Within the folder, documents should be named in the following manner:

1. Acc. xxxx-xxx [series title].xls
   
•  Example: Acc. 2017-048 Executive Administrative Files
  

Anything without an accession numbers instead gets the appropriate series number:

1. Finding_aid_Series#
•  Example: Finding_aid_00150.doc