FAQ - Editing your profile

Table of contents:

When are changes to Catalyst reflected on SPH Academic Profiles?

Most changes made in Catalyst should take 24 hours to be reflected on Academic Profiles, but could take longer in some special cases.

When are changes to PeopleSoft reflected in Catalyst?

Most changes made in PeopleSoft should take 24 hours to be reflected in Catalyst, but could take up to a week in some special cases.

How how do I edit my academic profile?

Academic profiles are edited through Catalyst. See article: How to log in to your Catalyst profile

How can I edit my title, department and affiliations?

Your title, department and affiliations come from Human Resources data (PeopleSoft). Please contact your department administrator to make changes.

How can I edit my email?

Your default email (yourname@hsph.harvard.edu) comes from Human Resources data, and cannot be changed. Contact Human Resources if there is an issue regarding your default email. 

How can I edit my name?

Your preferred name can be updated in PeopleSoft. log in to PeopleSoft and go to the "My Personal Details" section, in the lefthand menu, click "Names." Follow the on-page instructions for adding a preferred name, or editing an existing one.

Can I assign someone else to edit my profile?

Yes, see article: How to grant proxy access to someone else

Can I change my faculty photo?

You can change your photo through Catalyst. Follow the article: How to change or add a photo to your profile

Why isn't my faculty photo visible?

You may need to change the photo "visibility" setting in Catalyst. Follow the article: How to change or add a photo to your profile

What is the overview field?

A free text field best used to introduce your research and biographical information. You can edit or add an overview through Catalyst

Can I add links, tables, lists in my overview?

Currently the overview field only supports bold/strong text and hyperlinks using the bbcode syntax. We are hoping to introduce new formatting options in the future.

How do I add buttons on my profile to other webpages

You can add webpages, which appear as buttons on your profile, to external sites related to your work through Catalyst. How to edit or add webpages through Catalyst

How can I add my education and training to my profile?

You can edit or add, edit your education and awards through Catalyst.

How can I add my awards and honors to my profile?

You can edit or add, edit your awards and honors through Catalyst.

Can I curate my list of publications?

Yes, through Catalyst you can curate your selected publications in the following ways:

• Search PubMed and add multiple articles.

• Add by ID (add one or more articles using the PubMed ID.)

• Add a custom publication using an online form.

• Delete publications (remove multiple publications from your profile.)

How to edit your Catalyst profile

Where do the tagged news items come from?

The news section of your academic profile is populated by news from the School's news site that is tagged with your name. If there are existing news items you believe should be tagged with your name, contact the Office of Communications

How can I change my academic profile URL?

Please contact: webteam@hsph.harvard.edu for more information.

Why can't I find my profile on Catalyst?

Your Human Resources privacy level is currently set to "Harvard" (only) and needs to be switched to "Public" to make your profile world viewable. Please contact the Office of Faculty Affairs to make the necessary changes in MIDAS. 

Why can't I find my profile on the main SPH Academic Profiles index page?

Catalyst excludes people with a "temporary" status in their PeopleSoft job code. We are aware of the issue, and will be integrating a solution in Spring 2023 to include these people in our Academic Profiles.

What do I do if I have content on my faculty website that can't go in Catalyst?

The new academic profiles consist of one page. If you currently have multiple pages on your faculty website, that you want to preserve, you will have the following options:

• Create and maintain a separate website to showcase this content

• If appropriate, migrate the content to your departmental website

• Migrate the content to your existing separate website, such as a lab site

Please contact the Office of Communications for further recommendations.

How are profiles sorted on the academic profile directory?

Profiles are first sorted by academic profile type (professor, associate prof., assistant prof., fellow or post doc, lecturer, research scientist, research assistant, other academic) and then alphabetically. This should always be true even when sorting by department or searching by name.

When are you going to add new fields to academic profiles?

See the project timeline.

What should I do if I receive a Catalyst error "Extended ASCII characters are not permitted”?

You need to remove non-ascii characters. You can do this by coping the text into https://pteo.paranoiaworks.mobi/diacriticsremover/. Click “Remove Diacritics” and then copy the result into Catalyst.

Why does this profile have a “Primary Faculty” badge when this faculty member is secondary to my department?

This is a common point of confusion based on the definitions of “Primary Faculty” and “Secondary Faculty”. The "Primary faculty" and "Secondary faculty" badges are based on job code and is defined by Faculty Affairs. This is confusing, because faculty are also referred to as being "primary" or "secondary" to a department based on which department their primary role is with. Take Curtis Huttenhower as an example:

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Curtis' primary role is with the Department of Biostatistics, so someone in the Department of Immunology and Infectious Diseases would view him as "secondary" to IID. However, he has a "Professor" role at SPH (job code 000032), which is one of the job codes Faculty Affairs has categorized as "Primary Faculty". For questions about these “Faculty Type” badges and which job codes fit into each Faculty Type please contact Faculty Affairs: facultyaffairs@hsph.harvard.edu

Why is this profile not tagged with my Department?

Faculty Profiles get tagged (associated) with Departments if one of their affiliations is in that Department (i.e. the PeopleSoft department is the department in question). If the Department is only in the affiliation title, this association will not be created when the Faculty Profile is sync'd with the Harvard Person Data Service (API for PeopleSoft data). In the profile below, the affiliation title contains “Social and Behavioral Sciences” but the affiliation Department is “Program for Community Research”. So this profile is tagged with the “Program for Community Research” Department.

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