Timeline
Full Rollout: Date of the full rollout and any actions required from team members.
| Action | Date | Person Responsible |
|---|---|---|
| Turn on in Production | July 18, 2024 |
Communication
Announcement Schedule: Timeline of planned communications leading up to and following the rollout.
Stakeholder Group | Announcement Method | Date | Person Responsible |
|---|---|---|---|
| Faculty |
| May 1, 2024 | |
| Library Staff (ELT) | |||
| Library Staff (Reserves Processors) | |||
| Library Directors and Liaisons (SAP, School RTL Groups) | May 1, 2024 | ||
| Canvas Administrators | |||
| Faculty Assistants (Gutman, Law) |
Updates: The platforms and methods for updates and feedback (e.g., email, wiki, Slack, team meetings).
| Stakeholder | Method | Person Responsible |
|---|---|---|
| Reserves Processors | Reserves Processor Meetings Slack Monthly Release Notes from Ex Libris? | |
| Faculty Assistants | Representative to come to Reserves Processor Meetings |
Feedback Mechanism: How stakeholders can provide feedback/ask questions throughout the process.
| Stakeholder | Feedback Method | Person Responsible |
|---|---|---|
| Reserves Processors | LTS Ticket | |
| Faculty Assistants | Email Reserves LibAnswers |
Documentation Updates
- List of Affected Documents: Enumerate wiki pages and other webpages that will be updated.
- Wiki pages
- Course Reserves Service Page
- LibGuide
- Contribution Guidelines: Instructions on how team members can contribute to or suggest changes to documentation
Training and Support
- Training Content:
- Training Schedule: List of all training sessions with dates, times, and links to join.
- Session Recordings: Post-session, provide links to recordings and any supplementary materials.
- FAQs: A dynamic FAQ section that addresses common questions and concerns about the new UI.
- Support Contacts: Information on who to contact for help during the transition.