and who is responsible for each part of the process (current as of July 2017)
1 A. Upon receipt of new collections, data carriers (disks, thumb drives, etc.) are accessioned and given Data #s, tracked in AV/DC Tracker, then physically transferred to Jen Weintraub (Anne, Johanna, Jen W.)
(If, while processing, you find new data carriers, alert Jen W. If she asks you to log them in AV/DC Tracker yourself, follow these instructions.)
1 B. Sometimes Jen W. deals directly with donors to accept their electronic files, often using Dropbox. In this case, there is no carrier, but she will assign a Data # and record in AV/DC Tracker.
2. Electronic data carriers are disk imaged (Jen W., students, Pablo)
3. When ready to survey electronic files, archivists discuss collection issues with digital archivists. Archivists should consider these questions in advance, and have some idea of how (if) electronic files may relate to paper files. It may be helpful to think about the issues posed in this discussion of appraisal of electronic files.
4. Based on outcome of above discussion, digital archivists "build case" for electronic files in FTK (organize files, separate junk files), and do any other "pre-processing" work necessary. Digital archivists should communicate to archivists if all files can be viewed at their desk in Quickview, or if archivists need to come to 40 Concord Ave to view files.
5. Archivists review files in case - ideally once while doing initial survey, then again when ready to process files.
6. Archivists appraise and process files - decide what to keep, decide how (if) to organize, decide how to describe, navigate access issues - and discuss with team lead and digital archivists as needed.
(documentation about how to work in FTK and what kinds of special cases/files to watch out for to come)
7. Archivists using FTK can use bookmarks or color coding within "Case" to communicate with digital archivists which files will be grouped together in which E#. Archivists communicate access issues with digital archivist for each E# if necessary.
8. Archivists describe electronic files in finding aid - with help from digital archivists (if necessary) to calculate total size of files for extent both before and after processing.
9. Archivists complete work on finding aid and follow normal process to ingest finding aid into ArchiveSpace. Once finding aid is posted; archivists email Jen W. to let her know the finding aid is up. She will use the component id#s of each E# to name files for DRS depositing. If you are working with digital photos or A/V, discuss with Joanne how to mark and transfer files to her. AT THIS POINT archivists can consider their work with the born-digital material to be complete.
10. Digital archivists do "post-processing" work - creating PDF/As if necessary
11. Digital archivists deposit files into the DRS (Jen W., Joanne)
12. Digital archivist and Johanna work together to link deposited files to finding aid if that is possible (Jen W., Johanna)