Step-By-Step Guide

INTERNAL - Digital Collections Submission Committee

1. Submit CURIOSity @ Houghton review form

2. Submit complete list of materials  -  MMS IDs [Hollis numbers], ref IDs, and titles to Digital Collections Submission Committee

3. Committee review - on rolling basis and reports back to submitters with comments or acceptance

1. Reviewers are looking at content, time-availability, digital material availability

4. Submit CURIOSity Request form - Digital Collections Program Manager submits CURIOSity Request form for approved submissions

EXTERNAL - DSI CURIOSity Tean

1. Review items - CURIOSity Services cleans list and produces a set and review spreadsheets from the list of IDs.

2. QC/QA items - CURIOSity Services reviews, troubleshoots, and remediates metadata record issues with LTS and curator.

3. Conduct/confirm copyright review and risk assessment - CURIOSity Services/legal advisors conduct an initial review. Curator takes actions needed to answer outstanding questions about items that raise questions or concerns.

4. Finalize set list - Curator and CURIOSity Services finalize the item list based on outcomes of QC/QA and risk assessment.

5. Create collection description - Collection-builder provides brief representation of collection including: title, brief and full descriptions, representative image, and contact. Copy this template, fill it in with your collection info, and send us the filled in template.

6. Set up basic website - CURIOSity Services harvests the set for collection websites and creates a basic website including collection description information. Note: The URL for the CURIOSity website can not be changed once it is created. We will make a recommendation for the URL based on the collection title. All URLs will begin with https://curiosity.lib.harvard.edu/.

7. Create landing page - HL Comms creates a Library.Harvard card for the collection.

8. QC/QA website - Collection-builder and CURIOSity Services jointly reviews, troubleshoots, and remediates new website, collection display pages (metadata and digital content), and landing page.

9. Enhance or launch collection website - For Highlighted Digital Collections: Collection-builder has the option to Enhance their website OR go straight to Launch. For Narrative Digital Exhibits and Digital Collection Instruction Aid: Collection-builder will move on to Enhance.

10. Website admin training - If this is your first CURIOSity website, you will want to attend a training session on how to use the admin UI. See the Training page to sign up for an upcoming session.

11. Enhance website - Collection-builder creates and organizes custom webpages, and adds narrative text, illustration, teaching guides, lesson plans, etc. Collection-builders are responsible for maintaining and archiving the content they create.

12. Publish website - CURIOSity Services publishes websites at Collection-builder's request. 

13. Maintain website - Collection-builders are responsible for maintaining custom text and web-content, and Digital Collections Program Manager is responsible for any necessary updates to metadata and maintaining analytics overviews. CURIOSity Services will troubleshoot technical issues as they arise.