Posting finding aid to OASIS

Tell the Head of the Manuscript Section that the collection is done and ask for the final version to be posted to OASIS. Usually the Manuscript Section shares files by using the folder called IN-BOX in our H: drive.

OASIS NOTE: Finding aids can be uploaded and downloaded in OASIS only by the OASIS liaison for each Harvard repository and other authorized staff members at that repository. At the time that a hou number (or trc number) is assigned, the liaison (usually the Head of the Manuscript Section at Houghton) "registers" the next free number on the Master hou number list (stored on the H: drive). When a finding aid is needed for correction, the liaison downloads a copy to the cataloger and "checks out" this finding aid in the Master list. Only one copy of a finding aid may be "checked out" at a time to insure that all corrections are registered properly in OASIS. As of March 2016, these staff members are authorized to access the OASIS loader: Adrien H., Melanie W., Emilie H., and Susan P. The OASIS liaison may authorize others through contacting LTS.

When you are notified by the Head of the Manuscript Section that your finding aid is posted to OASIS, you should look at the public version and make sure you are satisfied with the text, the nesting of series and items, and other content. You also should go to the public version of HOLLIS Classic and make sure your >555 link to the finding aid works.

When all is set, delete ALL copies of your finding aid as the official version is now stored by LTS in the OASIS server. If you later need to make a correction to this finding aid, the Head of the Manuscript Section can download a copy for you (see note above about OASIS).

The completion of this finding aid will be announced to the staff and others on the Houghton blog, on the Houghton web-site. This blog listing is maintained by the Head of the Manuscript Section and sent to the blog once a month. If you are so inclined, you are welcome to write a blog post yourself, highlighting some interesting aspect of the collection or outlining your process. Images can be added to the text.