Instances are the place for entering box and folder information AND linking to box information.
For each new BOX in your collection:
Click “Add Container Instance”
TYPE
Select “Mixed Materials”
Always use Mixed Materials
TOP CONTAINER
In the arrow dropdown select “Create”
In new Top Container window
CONTAINER TYPE
Select “Box” if box, "Volume" if volume, "Folder" if folder, "Frame" if frame
The top container is the item that will be brought to the reading room.
INDICATOR
Input the box number, 1, 2, 3 etc…
There will be a consecutive run of numbers for each Top Container type, i.e. each collection may contain a Box 1, a Volume 1, and a Folder 1. But not two Box 1s.
If linking to an already created Top Container:
Click “Add Container Instance”
TYPE
Select “Mixed Materials”
Always use Mixed Materials
TOP CONTAINER
Rather than “Create” you can start typing 1 in the field for Top Container and your Box 1 will appear in blue, you can click on that to link it.
For folders, in INSTANCE
CHILD TYPE
Select “Folder” from the dropdown
Even if you have more than 1 folder, ALWAYS select “Folder” (this ensures our labels will print correctly)
INDICATOR
Indicate the number of the folder in your box
For ranges of folders, you MUST represent the range with a dash, ex. 1-5. Use the dash instead of using commas as separators, ex. 1, 2, 3, 4, and 5.