Importing and Exporting Data
- chris spraker
On this page:
Note: When you import or export a resource (an EAD xml file), it is important that you /wiki/spaces/LibraryStaffDoc/pages/43370091.
Importing data
File types you can import into ArchivesSpace:
Record type to import | Import method documentation | Notes |
|---|---|---|
Resource | Use this procedure if importing a new EAD xml file created in an external editor like Oxygen. | |
| Use this procedure if replacing an existing resource by importing an EAD xml file that was created externally or previously exported from ASpace (aka "round-tripping"). | ||
Archival objects | Import archival objects (with or without associated digital objects) and link to existing resource. | |
Digital objects | Import digital objects and link to existing archival objects. | |
Importing digital object data from a CSV file | Import digital objects (which must be manually linked to archival objects by the archivist in staff mode). | |
Accessions | Importing Accessions Data from a CSV File | |
Machine-Readable Cataloging XML (MARC-XML) for archival descriptions | Importing MARCXML files (docs.archivesspace.org login required) | |
Encoded Archival Context (EAC-CPF) XML for agent records | Importing EAC-CPF files (docs.archivesspace.org login required) |
Exporting data
File types you can export from ArchivesSpace:
Encoded Archival Description (EAD) XML for archival descriptions
Machine-Readable Cataloging XML (MARC-XML) for archival descriptions (see: /wiki/spaces/LibraryStaffDoc/pages/43323970)
Tab-separated values (TSV) for container labels
Harvard developed comma separated values (CSV) for archival objects in a resource
- Harvard developed Comma separated values (CSV) for accession information
To export a resource record, find the record you want to export, click “View”, click “Export”and then click “Download EAD” or Download MARC-XML.” The data downloads into a file that you can save.
To export CSV for archival objects in a resource, open the resource record (View or Edit mode). At the top of the resource, go to Export > Download CSV. A file will download to your browser. If you don't see the Download CSV option on the Export menu, reload the browser window and try again.
To export CSV for accession information, got to Browse --> Accessions and click the gray "Download as CSV" button (see screenshot). The data downloads into a file that you can save.
