Transfers - Unclassified (Newly-purchased or given) Monographic Transfers

Accessioning of New Monographic Transfers

New monographic transfers are items that are purchased by or given to another Harvard library, and then offered to Houghton. These materials are new and have not been accessioned by another library; payment for purchases has been made by the originating library prior to transfer to Houghton.
These directions are based on the receipt of new monographic transfers from Widener Library. While Widener is the largest supplier of transfers to Houghton, these may come from other libraries. Adapt these instructions as necessary. For material which is not newly-acquired, follow procedures outlined in the section Transfers - Classified Transfers.

• If there is an extant holdings record, change the sub-library in the Widener holdings record to the appropriate Houghton code (HOU, THE, POE). Make any necessary changes to the holdings record to conform to Houghton practice, including:
  • 008 byte 7 should conform to the acquisition method for the transferring body (if it is a new purchase, byte 7 should be p);
  • 541 ‡c should be Transfer;
  • 541 ‡a should be the transferring repository;
    
  • 541 ‡d should be the date transferred to Houghton;
  • 541 ‡e should be the Houghton accession number;
  • Add 561 field indicating details of original provenance at transferring repository, including date, vendor, and fund(s):
    • Purchase:
      • 561 1_ ‡a Purchased from Bernard Quaritch on June 1, 1956, with the Terpsichorian Book Fund. ‡5hou
        
    • Gift:
      • 561 1_ ‡a Gift of Peter J. Solomon, June 1, 2022. ‡5hou
      • Create an XGIFT record for the material.
• Update the Purchase Order Line Detail's Receiving Note to include text in this form: Transferred to Houghton Library 2020 December 7.
• If the holdings has an attached item, changing the holdings will cause the item to repoint to HOU; you will still need to go into Circulation → Fulfillmant → Scan in in order to show the item as "reshelved to GEN" for HOU.
• Delete the WID barcode (end-processing will add a new barcode), and change the item policy to Special Collections Requestable (91). If no item record is present, create one from the holdings.
• Make sure the online bookplate code is present in the Bib record 911 field.
• Print a routing slip for the item, following the procedures for any new acquisition.
• Place fragile or flimsy items in prefabs (reflect this in a 562 note).
• Dispatch item to the rare books cataloging shelf.
• If there are other factors, such as items bound together, follow established guidelines for that part of the treatment (eg appropriate 562 note(s) and 977 fields).

Example of a holdings record for material transferred to Houghton by Widener:

The online bookplate code for this accession is 911 __ $$a 415.37866..565404.655201.0400.00000