VII. The bibliographic record

Owned by Melanie Wisner
Last updated: Dec 19, 2014
2 min read

All DACS minimum plus Houghton-required fields are shown, with examples.        

LDR   

05     record status = new  
06     type of record = t / k / r / p / a [see collection-level and single-item manuals for guidance on selecting format]  
07     bibliographic level:      m [onograph]      c  [ollection]  
08     type of control = a 

008   

06            type of date = s / i / n  
07-10       date 1     
11-14       date 2  
15-17       place of publication:                  
     for collection = mau                   
     for single item = use "xx" 
35-37       language = 3-letter MARC code for predominant material language  
39            cataloging source  = d

STA  Do not use SUPPRESSED except:

  • for deposits, by curatorial direction
  • by curatorial direction
  • for single items to be cataloged immediately into a catchall

reference code (2.1), name and location of repository (2.2):

040 |a MH-H   |c MH-H  |e dacs [Houghton code, for Modern, Early, Hyde, and P&GA]

040 |a MH-HT |c MH-HT |e dacs [Theatre Collection code]

name of creator(s) (2.6):1xx

title (2.3) Options: Use creator name, if available, using first indicator 1 and subfield |a; or for single items with proper titles, use title only in 245 with subfield |k for genre/form. For titles without author, use first indicator 0. The order of elements is not prescribed:       

245 10 |a Grace Hopper additional papers       
245 10 |a Literary papers relating to Grace Hopper       
245 00 |a Castles : |k photographs       
245 13 |a Le ciel bleu : |k manuscript

date (2.4)       

245 |f circa 1930-1940.      
245 |f undated.
245 |f 1839 June 30.

extent (2.5)

Keep it simple though informative; use multiple 300s to provide extent statements, when possible, for digital media, a/v media, and photographs (see collection-level manual for full detail). Always include linear feet (the minimum for a single item is .04):       

300 |a 6 linear feet |a (5 boxes)
300 |a .04 linear feet |a (1 folder)
300 |a 2.5 linear feet |a (2 boxes, 1 pf box)

300 |3 Includes CD-Rs:  $$a8 items $$a (5400 MB)

arrangement (Houghton)       

351 |a Unprocessed.
351 |a Cataloged: see finding aid hou01442. [for an item cataloged into a catchall]

biography/history (Houghton)

545 |a Grace Murray Hopper (1906-1992) was an American computer scientist.

scope and content (3.1)

short abstract

520 |a Includes correspondence, photographs, and a notebook.
520 |a Chiefly concerns the Animal Rescue League, Boston (Mass.)

language and scripts (4.5)

Note: if more than one language, you must also use 041 with subfield |a for the MARC code for each language:       

546   |a In English and Russian.    
041   |a eng                |a rus       

notes (Houghton)

500 |a See donor's list in internal file for more detail.
500 |a Includes audiovisual and/or other digital media: [controlled vocabulary term for type of media] (mandatory if applicable)

added entries (Houghton)

6xx  [one is mandatory; always use one for creator]

655  [mandatory if practical; always use if audiovisual or digital media are present]

other added entries (optional)

7xx  [use for recipients of creators' letters and other creators of material in the collection/item, with relator codes]