New Directions Deposits

Owned by Megan McNiff
Last updated: Jul 12, 2019

Overview

  • Houghton Library is a depository for New Directions publications. 
  • All deposits receive a current accession number, and a Houghton call number if the author has already been established in Houghton's main classification scheme.  If no Houghton author has been established, the item will receive an LC call number.
  • Deposits are shipped in bulk to HD.  Send items through end-processing for ownership labels and plates only, with instructions to return them to the Bibliographic Assistant.  Store them in a paige box until it is full.  Select one item record in Alma to link with the paige box barcode.  Create 977 fields in the holdings of all the other items, linking back to the ‘barcoded’ item record.  If a patron requests any one of the titles, the entire box will be recalled from HD.
  • As with serials, John Updike, Marguerite Yourcenar, Gore Vidal, and Houghton Publications Archive group boxes, these items do not need Technical Services Aeon slips, either individually or for the box. They remain in the Acquisitions & End-Processing Section until delivery to HD.  Individual items do not receive the HD location designation until after the paige box has been filled, and is ready to be sent to the Depository.

 

Sample Holdings Record:

541 0_  |c Gift;

             |a New Directions Publishing;

             |b 80 Eighth Avenue, New York, NY 10011;

             |d  date received;

             |e  current accession number.

             |5  hou

561 1_  |a  New Directions Archive, received (year).  |5 hou

563       |a  As issued, in printed illustrated paper covers; in group box with other New Directions titles.  |5  hou

                                                Or, for a hardcover:

            |a  As issued, in dark blue cloth over boards, with printed and illustrated blue dust jacket; in group box with other New Directions titles.  |5  hou

 

Routing Slip Information for individual items:

Include this note under Additional Instructions:  “Ownership label and plate only.  Return to Bibliographic Assistant after pasting and counting.  NO BARCODE.”

(When end-processors return books, store them in a paige box until it is ready to be shipped out.)

 

Prepare Paige Box for HD:


When the paige box is full, select a book that will serve as the box's barcoded item record.  In Alma, create an item record for that book.  Systematically go through the rest of the box contents, creating 977's in each of their Alma holdings, linking back to the selected book record.  At the same time, adjust the holdings location to read "HD."  Open a Word document and create a box list as you do this, with the title of the first book at the top, in bold, accompanied by Hollis number.  List the rest of the titles and their Hollis numbers underneath alphabetically.  When 977s and box list are complete, print out the box list on perma paper for inclusion with the books.  Create a routing slip for the box.

 

Sample Routing Slip for the Box: