Templates and Design

In order to ensure that mass emails conform to School and University branding and accessibility standards, the Office of Communications has provided email templates for groups using Emma. Please use the provided templates, and do not create your own email designs within Emma. 

Choosing a template 

Most sub-accounts have access to the following three templates: 

• HSPH – Newsletter base: For newsletters that list multiple events, opportunities, or news stories.   
• HSPH – Letter base: For emails that are mostly text (the template does allow for a featured image). 
• HSPH – Event base: For emails about a single event or opportunity.
  • The "add to calendar" links on this template need to be copy and pasted from an HSPH event calendar event. This could be from an event on the main school calendar, but also from a department etc. calendar.

How to generate a new email using a template 

1. Select the “Campaigns” tab. 
2. Click the “Create a new campaign” button. 
3. Give your campaign a name. We recommend using a naming convention that includes the expected send date and the type of email. For example, “053121 Weekly Update.” Click “continue.” 
4. If you have recently sent an email using the desired template, you can hover over a past email and click “Start Here” to duplicate that email. 
5. If you have not recently sent an email using the desired template, click the “Shared templates” tab and select from the available templates. 

Adding your sub-brand logo

If your group has a sub-brand logo, you may modify your template to include that logo. 

If you do not know where to find your sub-brand logo, please contact Creative Services (hsph.me/creative-services).

Watch this instructional video to learn how to add your sub-brand logo to your template.