Writing the Order for Audiovisual Material

Follow these instructions to bill patrons who are requesting digitization of audio or audiovisual materials.

1. Open the request and navigate to the billing tab.
2. Highlight the existing services and delete.
3. In first product line, go to the first drop down and select MP: ML Digital Audio tab to next field and select Audio Duplication. (Note: there isn't a product for video duplication; use Audio Duplication for both.)
4. Adjust price if necessary. Tab to finish.
5. In next line select Service Level and tab over to add Standard. Tab to finish.
6. Add delivery charges by selecting the PS ShippingHandling: Online product in first drop down. Then tab to second drop down and Catalog Link. Tab to finish.
7. Add the deposit information: go to IS: Automation: DRS. Tab over to next field and select Deposit to Digital Repository Service. Tab to the end to complete.
8. When invoice is complete, click Generate Invoice. Status will change to Order Quote Issued.
9. Add any additional notes in the Staff Note field.
10. Change site to HOUPRES.
11. Navigate to email tab. Select HOU – Item Invoice and send email notification to patron.

After Payment is Made

1. Once order has been paid, email order and metadata to Head of Media Preservation Services.
2. When order is completed, bring two copies of the orders. The head of Media Preservation Services or other representative of department signs both copies of paperwork. Houghton representative signs one copy of paperwork.
3. Pick up original.
4. One copy of paperwork goes to Imaging Services. One copy of paperwork is retained by Houghton.
5. Return material.