Checklist

This is a checklist for students to use while processing requests for duplication.

When looking at the Order Submitted queue:

• Select the requests that have the Standard Digital Photography format
• Work from oldest to newest
• Prioritize requests from the Harvard community (faculty, students, staff)

After paging:

• Check that the call number is correct
• Confirm that the item matches description
• Verify that the patron only wants reference scans (Standard Digital Photography)
• Read the Photoduplication Instructions field for any special instructions
• Check condition
• Determine if the item is already digitized
  
  • Folder: below folder label (DRS will be written in pencil.)
  • Volume: accession label or below penciled call number (DRS will be written in pencil.)

Scanning: 

• In-House Scans (Instructions)

After in house scanning:

• Move request to Reshelve Item queue in Aeon
• Stamp returned
• Put on return shelf
• When time permits, return items to stacks
• Move request to Item Reshelved queue in Aeon
• Recycle requests

Starting the invoice:

• Read the Photoduplication Instructions field
• Review for condition and size
• Group multiple requests by the same person
  • For large orders, wait until all invoices are issued to move into HOUPRES
• Determine if the item is already digitized
  
  • Folder: below folder label  (DRS will be written in pencil.)
  • Volume: accession label or below penciled call number (DRS will be written in pencil.)
• Count the number of images to be copied

Writing the invoice:

• Does the patron want the whole object?
  • Yes: OTC: Lab, Deposit, Link
  • No:  OTC: Lab, No Deposit, PDF
• High Volume Workflow Orders (Formerly called Lab Orders or Standard Digital Photography) (Instructions)

After invoice:

• Shelve in hold area