Multiple Page with Page Labels (PDS) - Template 2

1. Use a web browser to access Hollis.
   
   
2. Select the "Starts with/Browse" option in the top menu, and then select "Call Number - Other" from the pull-down menu next to "Browse by"
   
   
3. Enter a call number to pull up the record for the item being digitized
   
   
4. Navigate to the "Templates and Labels" folder in the current year's "Imaging_and_Houghton" folder, i.e. H:\Imaging_and_Houghton\spreadsheets 20XX-20XX\Templates and Labels
   
   
5. Open the Excel spreadsheet titled "Template_2_simple_with_page_lbl_pds" (example image below)
   
   
6. Using the order form and the Hollis record fill in the template:
   1. Order/Batch
      1. Each project will have an ongoing title to which batch numbers can be appended. 
         
         
   2. Unique object ID 
      1. Create an ID using the format: collectionid_callnumber
         1. Collection IDs are:
         • • earbm- Early Books & Manuscripts (<1600)
           • hyde- Hyde Collection and Early Modern (1600-1800)
           • modbm- Modern Books & Manuscripts ( >1800)
           • hew- Harry Elkins Widener
           • htc- Harvard Theater Collection
           • trc- Theodore Roosevelt Collection
         1. Call numbers should be delineated using underscores, and should not include location information/size designation
         • • MS Ger 92 = modbm_ms_ger_92 
             
             
   3. Hollis Number
      1. Copy and paste the Hollis number from the catalog record
         
         
   4. OCR/Access
      1. These fields are pre-filled and should not be changed without instruction from the Digital Collections Program Manager
         
         
   5. Object Label
      1. Create an object label using the format: Author/Creator. Title. Published. Call Number. Houghton Library, Harvard University, Cambridge, Mass.
         • This information can be copied directly from the record in Hollis.
           • If a particular field is not listed, move on to the next field, i.e. manuscripts not having a "Published" field
           • Call numbers should not include location information/size designation
   6. File Name 
      1. Create a file name using the format: collectionid_callnumber_identifer
      2. Collection IDs are:
         • earbm- Early Books & Manuscripts (<1600)
         • hyde- Hyde Collection and Early Modern (1600-1800)
         • modbm- Modern Books & Manuscripts ( >1800)
         • hew- Harry Elkins Widener
         • htc- Harvard Theater Collection
         • trc- Theodore Roosevelt Collection
         • wpr - Woodberry Poetry Room 
      3. Call numbers should be delineated using underscores, and should not include location information/size designation
         • MS Ger 92 = modbm_ms_ger_92 
      4. An identifier is appended to the call number so each file has a unique name. For smaller sets, as in the example below, text like "Recto" and "Verso" might be used, but general practice is to use numeric IDs with a three digit leader. For example, the files below would be named "htc_ms_thr_636_13a_0001" and "htc_ms_thr_636_13a_0002"
         
         
   7. Page Label
      1. Create a page label giving more detail to the digitized object. Often this detail will be something like "front," "back" or "recto," "verso"

Example of filled out template (NOTE: example includes the now excluded "OASIS" row):

7. Save the excel file as "batchname" in the project's spreadsheet folder, i.e.H:\Imaging_and_Houghton\Projects\HYDE\MS Hyde 76\spreadsheets\