Batch Forms

Requirements

• Each batch can only have a single Imaging Services service category
• Each batch must correspond to a single DRS content model: Still Image, PDS document
• Each batch must use the same DRS permissions flag (R or P)

Instructions

1. Select the correct batch form: bound or loose
2. In the "Project" field, enter the project name. (This should match the activity name for Houghton and for Imaging Services)
3. In the "Repository" field", enter Houghton.
4. In the "DRS Billing Code" field, enter the billing code for the curatorial department. 
   1. To determine the billing code, go to the DRS
   2. Under "Account Management," select "Owner Accounts".
   3. Go down the list, until you find the correct billing code.
5. In the Batch ID field, enter batch number:
   1. First portion: FYXX. XX should refer to the year with underscore appearing after the it
   2. Second portion: the title of the project with each word separated by an underscore
   3. Third portion: the batch number 
   4. Example: fy25_my_life_in_germany_03
6. In the "Access Number" field enter the HOLLIS number.
7. In the "# of items" field enter the number of items in the batch.
8. In the "Note" field enter the call number and box number, if applicable.