Sample processing plan - Constance Parvey

Subject: Processing Proposal Plan

Collection Name: Constance F. Parvey

Collection Title: Papers of Constance F. Parvey

Call Numbers: MC 754; T-453; MP-065

Processor: Bridgette A. Woodall

Date: March 2013

Team Lead: Mark Vassar

________________________________________________________________________

PART I: OVERVIEW

BIOGRAPHICAL SKETCH:

Constance Fern Parvey, daughter of William Robert Parvey and Anna Katherine Dunkel, was born in Aberdeen South Dakota, on January 12, 1931. She earned her B.A. in sociology and psychology from the University of Minnesota in 1952 and, her B.D. from the Harvard Divinity School in 1963; she received an honorary doctorate from the University of Redlands (California) in 1977. Parvey was in the first class of women to be admitted to the Harvard Divinity School in 1955 and in 1972, was the first woman to be ordained in the New England Synod of the Lutheran Church in America (known today as the Evangelical Lutheran Church in America). From 1978-1982, Parvey served on the Faith and Order Commission of the World Council of Churches where she directed the Study on the Community of Women and Men in the Church (a study on the roles of women in churches around the world); she published a landmark report on her findings in 1983. Parvey was also editor of the Harvard Divinity Bulletin; executive producer of a series of television programs on urban life for KCTA-TV in Minneapolis and St. Paul; author of three books; guest preacher and lecturer for several colleges and universities; served as pastor and chaplain; and was on numerous professional committees, councils, and boards. Constance F. Parvey died on May 21, 2011 at the age of 80. The following chronology highlights a few of her professional accomplishments.

1955-1961
- Associate in College Work for the National Lutheran Campus Ministry Development in New England, University Lutheran Church, Cambridge, Massachusetts

1963-1965
- Lutheran Chaplain, University of Wisconsin, Madison, Wisconsin
1971-1972
- Instructor, Department of the Church, Harvard Divinity School, Cambridge, Massachusetts

1972-1978
- Associate Pastor, University Lutheran Church, Cambridge, Massachusetts

- Lutheran Chaplain, Harvard University, Cambridge, Massachusetts

- Lutheran Chaplain, Massachusetts Institute of Technology, Cambridge, Massachusetts

1978-1982
- Faith and Order Commission, World Council of Churches, Geneva, Switzerland

1982-1983
- Visiting Lecturer, Vancouver School of Theology, Vancouver, British Columbia, Canada

1984-1985
- Roian Fleck Resident in Religion, Department of History, Bryn Mawr College, Bryn Mawr, Pennsylvania

1985-1986
- Instructor, Department of Religion, Temple University, Philadelphia, Pennsylvania

1989-1996
- Pastor, Good Shepherd Lutheran Church, Jericho, Vermont

1996-2001
- Chaplain, Lutheran-Episcopal ministry, Massachusetts Institute of Technology, Cambridge, Massachusetts

ACCESSION INFORMATION:

MC 754; T-453; MP-065: is comprised of accession numbers 2009-M104 and 2001-M116. There are 42 cartons, a 1/2 half file box, 2 folio+ boxes, 1 folio folder, and 1 oversize folder. The collection is approximately 47.64 linear feet [11 cartons (letter); 31 cartons (legal); ½ file box; 2 folio+ boxes] plus 1 folio folder, 1 oversize folder, 17 audiotapes, 1 motion picture reel, and 1 microfilm reel.

PROVENANCE:

The papers of Constance F. Parvey were donated in 2009-2011 by Constance F. Parvey (assisted by Ann Braude – Harvard Divinity School). There is a signed DOG dated May 27, 2009; a HOLLIS record for accession 2009-M104; a file in the 4^th floor lateral files for accession 2009-M104 containing correspondence, biographical material, and a brief outline of box contents; a listing in AC/DC tracker for 17 audiotapes (T-453), 1 motion picture reel (MP-065), and 1 microfilm reel (MP-065); and donor correspondence.
NOTE: Donor is deceased (May 21, 2011) – Ann Braude is next contact person

RESTRICTIONS:

The collection is unrestricted
Copyright is held by the President and Fellows of Harvard College
Copying – Library’s usual procedures

Duplicate and/or inappropriate material can be disposed of appropriately (donor does not want it returned)

CONTENTS:

The collection contains material from Parvey’s life-long ministerial work as a Lutheran pastor. Included are her directorship work files with the Faith and Order Commission of the World Council of Churches on the Study on the Community of Women and Men in the Church, her chaplaincy work files from MIT, her pastoral work files from Good Shepherd Church (VT), her writings and sermons (including drafts), her diaries/journals/notebooks, correspondence, publications, resource and planning materials, and biographical material (i.e., CVs, clippings, cards, etc.). The files are intermixed with certificates & diplomas; clippings; committee material; conference material; contact lists; correspondence; CVs; diaries, journals, & notebooks; financial records; flyers & pamphlets; lecture files; newsletters; notes; objects & textiles; oversize material; photo albums; photographs; planning material; publications; reports; resource material; rolodexes; scrapbooks; sermons w/ drafts; writings w/ drafts; and personal/sensitive material (i.e., insurance material, student files, etc.). Also included are A/V materials (audiotapes, a motion picture reel, and a microfilm reel).

PART II: ARRANGEMENT

PRELIMINARY ARRANGEMENT:

Biographical
Sermons and other writings
World Council of Churches
Other ministries
Photographs and memorabilia (if needed) [integrate, if possible]

*Integrate A/V material, if possible

SERIES DESCRIPTIONS:

Series I. Biographical: CVs; diaries, journals, and notebooks; clippings; correspondence; certificates & diplomas; and related.

Series II. Sermons and other writings: sermons w/ drafts; articles and other professional writings w/ drafts; publications (Parvey); related resource material; etc.

Series III. World Council of Churches: material related to the Study on the Community of Women and Men in the Church (reports w/ drafts, notes, publications, correspondence, conference material, committee material, resource material, contact lists, etc.).

Series IV. Other ministries: MIT files (flyers and pamphlets, committee material, correspondence, contact lists, related sermon files, lecture files, resource & planning materials, notes, [student files], publications, related professional writings, etc.); Good Shepherd Church (VT) files (flyers and pamphlets, committee material, correspondence, contact lists, related sermon files, resource & planning materials, notes, publications, related professional writings, etc.); other conferences and committee files; other church and chaplaincy ministries; etc.

Series V. Photographs and memorabilia: photographs, photo albums, scrapbooks, textiles, objects, etc.

APPRAISAL INFORMATION:

The collection contains the papers of Constance F. Parvey from roughly 1977-2002. The contents of the cartons break down as follows:

World Council of Churches material (17 cartons)
Writings and sermons (7 cartons)
MIT material (4 cartons)
Photographic material and scrapbooks (3 cartons)
Correspondence, CVs, etc. (2 cartons)
Diaries, journals, and notebooks (2 cartons)
Good Shepherd Church material (1 carton)
Rolodexes (1 carton)
Misc./mixed files (files that need to be sorted) (5 cartons)

Overall, the materials look to be in good condition with little preservation attention required – some fragile papers and clippings will require photocopying.
Boxes contain file folders and binders with paper records; bound books and publications; spiral bound notebooks and journals; photo albums; scrapbooks; folders of loose photographs; and loose objects and textiles.
The paper records are housed in a variety of folders (i.e., hanging folders, manila folders, two-pocket folders, etc.); some folder titles exist; most of the papers are neatly filed but, there are folders with folded papers, papers in envelopes, papers that are stapled and paper clipped, and most folders are overstuffed.
A/V material is also in good condition and labeled.
There is a box containing several rolodexes.
Oversize material is housed in the folio folder, oversize folder, and the two folio+ boxes (there are also a few books in the folio+ boxes).
Objects and textiles are scattered throughout.

PART III: PROCESSING PLAN

OUTLINE:

Boxes need to be sorted into the preliminary arrangement scheme (done)
Boxes containing the misc./mixed files need to be sorted and filed into the preliminary arrangement scheme [Processor]
Files within the preliminary arrangement scheme need to be clearly identified by content, reviewed, weeded, re-foldered, assigned folder titles, and flagged accordingly [Processor]
Papers within files need to be unfolded, removed from envelopes, and have staples and paper clips removed (as needed) [Processor or student]
Papers need to be removed from binders, foldered, labeled, and flagged accordingly [Processor or student]
Spiral bound items need to be assessed for preservation and housing needs [Supervisor, processor or student]
Rolodexes need to be assessed for content, integrated into the preliminary arrangement scheme, cards need to be removed and foldered or discarded [Supervisor, processor or student]
Photographic material requires sorting, weeding, re-foldering, labeling, and flagging [Processor]
Photographic material needs to be reviewed by the Audiovisual/Photograph Cataloger
Photo albums need to be assessed for preservation and housing needs [Supervisor, processor]
Scrapbooks need to be assessed for preservation and housing needs [Supervisor, processor]
Objects and textiles need to be removed, identified, assessed for preservation needs, integrated into the preliminary arrangement scheme, and properly labeled and housed or discarded [Supervisor, processor]
A/V material needs to be reviewed, integrated into the preliminary arrangement scheme, numbered, and transferred to the Audiovisual/Photograph Cataloger or discarded [Processor]
Publications and newsletters need to be removed and transferred or discarded accordingly [Processor or student]
Oversize material needs to be assessed, integrated into the preliminary arrangement scheme, and properly housed [Processor]
Preservation photocopying of fragile material and clippings [Processor or student]
Prepare finding aid draft [Processor]
Prepare collection for EPA [Processor, supervisor]

Estimating, 12-14 weeks to complete this collection

TIME CONSTRAINTS/PROBLEMS:

No redacting is required
No electronic records appear to be present
No major preservation issues
Photocopying should be minimal
Sorting, weeding, and integrating of files will require attention to detail of contents (determining what goes where; what is relevant; watching for personal/sensitive material; removing photographic material, objects, textiles, oversize material, publications, etc.)
Sorting, reviewing, weeding, and integrating photographs will require time
Unfolding papers, removing papers from envelopes, removing staples and paper clips, dismantling binders, and dismantling rolodexes
Dismantling and housing photo albums [photocopying] [numbering pages]
Dismantling and housing scrapbooks [photocopying] [numbering pages]
Dismantling and housing spiral bound items [numbering pages]
Reviewing of A/V material
Producing folder titles
Labeling and housing object and textiles
Hollis searching and transfering of printed materials
Re-locating and transferring inappropriate material found within the collection
Updating memorabilia database
Updating spreadsheet for photographs

SUPPLIES/STORAGE:

Appropriate folders and boxes required for oversize material
Appropriate tags and labels for objects and textiles
Appropriate boxes for volumes (if applicable)
Appropriate boxes for photo albums (if applicable)
Appropriate boxes for scrapbooks (if applicable)
Access to tape player, microfilm reader, and projector (as needed)