ReCAP SCSB (Shared Collection Service Bus)

• ReCAP Shared Collection - Alma coding for items and holdings
• ReCAP Shared Collection - Initial Accessions
• ReCAP Shared Collection - Policies and Workflows for Ongoing Accessions
• ReCAP Shared Collection - Policies and Workflows for Living Collections Exception Processing
• ReCAP Shared Collection - Tracking Replacement Decisions for Absent and Damaged Items
• SCSB Fulfillment workflows and documentation

The ReCAP Shared Collections include materials each partner commits to manage according to agreed shared collection policies, including retention in perpetuity, for the use of all partners; these materials are general collections, consisting primarily of print monographs and serials. A single copy is committed for retention across the partnership.

The SCSB application manages interactions between ReCAP’s and Harvard Depository’s inventory management systems (GFA LAS), and the partner libraries’ library service platforms and online catalogs. This enables users at partner libraries to discover and request Shared Collection items directly from their home institution’s catalog and enables library staff to manage and track usage.

Diagrams

• Understanding ReCAP as storage facility for vs. ReCAP Shared Collection (link to slide) – for Harvard collections
• Shared collections and locations (link to slide)
  
• Physical Item request workflow  (link to slide)
  
• Remote storage ongoing accessions (link to slide)
  

General SCSB Information

SCSB URLs

• Production SCSB:  https://scsb.recaplib.org/
• Sandbox/Test SCSB: https://test-recap.htcinc.com/home

SCSB Logins

To request a new Harvard SCSB user login or edit/remove an existing login:

1. Staff Manager: Contact your ReCAP SCSB Login Liaison (same as Alma login liaison).
2. SCSB Login Liaison: In consultation with the staff manager, determine the appropriate SCSB role for the staff member (see instructions on form) and complete the Harvard ReCAP SCSB Login Request Form.

3. SCSB Login Liaison: Sign the Harvard ReCAP SCSB Login Request Form and ask Approver for signature.

4. Login Liaison or Approver: Submit login request to LTS by attaching it to the Alma Support Form, selecting "ReCAP SCSB" as the category.

LTS Support Form

https://nrs.harvard.edu/urn-3:hul.ois:almasupport/ – select "ReCAP SCSB" as the category

SCSB Information Sources

In addition to this wiki, there are many places to learn more about SCSB.

• Harvard Shared Collections Frequently Asked Questions
• Shared Print Retention Notes - 2018 project
• ReCAP Shared Collections Website
• HTC SCSB User Guide

Additional Harvard Documentation

• ReCAP Shared Collection - Alma coding for items and holdings
• ReCAP Shared Collection - Initial Accessions
• ReCAP Shared Collection - Policies and Workflows for Ongoing Accessions
• ReCAP Shared Collection - Policies and Workflows for Living Collections Exception Processing
• ReCAP Shared Collection - Tracking Replacement Decisions for Absent and Damaged Items
• SCSB Fulfillment workflows and documentation