Acquisitions and Serials Data Mapping Guide
- Daryl Boone
- Lauren Syer
- Jaime (she/her/hers) McAllister-Grande (Unlicensed)
Owned by Daryl Boone
Order status migration: Aleph to Alma
Please note that the list below is a mapping for the Entry point (the status as loaded into Alma), once it is loaded a workflow job is run which takes parameters (e.g dates, status of its invoice) into consideration and "moves" the order to its proper place in the workflow (e.g IN REVIEW, WAITING FOR INVOICE)
| Aleph Code |  Aleph Description |  Alma Entry Point and Final value |
|---|---|---|
| NEW |  New |  NEW then ends up being In Review |
| CNB |  Cancelled - no budget  | CANCELLED |
| DNB |  Delayed, no budget |  New* then ends up being In Review |
| RSV |  Ready to send to vendor |  NEW then ends up being In Review |
| SV |  Sent to vendor |  SENT (one-time orders)  WAITING FOR RENEWAL (continuous orders) |
| VC |  Vendor cancelled |  CANCELLED |
| LC |  Library cancelled |  CANCELLED |
| REJ |  Rejected |  CANCELLED |
| RET |  Returned |  CANCELLED |
| CLS |  Order closed |  CLOSED |
| TX |  Transferred |  CLOSED |
Any non-recognized code is migrated over as CLOSED
For new orders: Order status info:Â Searching for PO Lines: list of PO Line statuses
Acquisitions method mapping: Aleph to Alma
| Aleph | Alma |
|---|---|
| PÂ Â Â Â Â Â Â Â Â Â Â Â | PURCHASE |
| GÂ Â Â Â Â Â Â Â Â Â Â Â | GIFT |
| AÂ Â Â Â Â Â Â Â Â Â Â Â | APPROVAL |
| CÂ Â Â Â Â Â Â Â Â Â Â Â | PURCHASE |
| DAÂ Â Â Â Â Â Â Â Â Â | Technical |
| DÂ Â Â Â Â Â Â Â Â Â Â Â | DEPOSITORY |
| PXÂ Â Â Â Â Â Â Â Â Â | TECHNICAL |
| NLÂ Â Â Â Â Â Â Â Â Â | TECHNICAL |
| DPÂ Â Â Â Â Â Â Â Â | Depository |
| PCÂ Â Â Â Â Â Â Â Â Â | Technical |
| PPÂ Â Â Â Â Â Â Â Â Â | PURCHASEÂ |
| EÂ Â Â Â Â Â Â Â Â Â Â Â Â | EXCHANGE |
| ERÂ Â Â Â Â Â Â Â Â Â | EXCHANGE |
| ESÂ Â Â Â Â Â Â Â Â Â | EXCHANGE |
Aleph order units to Alma Ordering libraries (PO Line Owner) map
Order type and Material type mapping: Aleph to Alma (excluding e-resources undergoing the P2E process)
- A combination of the Aleph order type and order material type define the Alma Purchase type
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| Aleph Order Type, Order Material Type | Alma Purchase Type | Continuity | Alma POL material type |
|---|---|---|---|
| M,BK | Print Book - One Time | One time | Book |
| M,all others | Physical - One Time | One time | no value |
| O,all | Physical - Standing Order Non Monograph | Continuous | no value |
| S,SM | Physical - Standing Order Non Monograph | Continuous | no value |
| S,SE | Print Journal - Subscription | Continuous | Issue |
| S,SN | Print Journal - Subscription | Continuous | Issue |
| S,SP | Print Journal - Subscription | Continuous | Issue |
| S,BK | Print Journal - Subscription | Continuous | Issue |
| S,BL | Print Journal - Subscription | Continuous | Issue |
| S,BW | Print Journal - Subscription | Continuous | Issue |
| S, all others | Physical - Subscription | Continuous | no value |
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Item process status: Aleph to Alma
- Since there is no Item process status field on item records in Alma, there is no one to one ratio of the migrated data. In Alma, this information is expressed by a combination of the Process type and Item Status.
Aleph IPS | Aleph order status | Alma Item Process type | Alma Item status | Primo display | Primo Functionality |
|---|---|---|---|---|---|
| OI:Â Order initiated | NEW | Acquisition | Item not in place | On order | Can request |
| OI: Order initiated | all others | Technical (Migration) | Item not in place | Technical; Not available | Can not request |
| OR: On order | NEW, SV, RSV, DNB | Acquisition | Item not in place | On order | Can request |
| OR: On order | all others | Technical (Migration) | Item not in place | Technical; Not available | Can not request |
| RE: Ordered-Received | NEW | Acquisition | Item not in place | On order | Can request |
| RE: Ordered-Received | all others | Technical (Migration) | Item not in place | Technical; Not available | Can not request |
| NA:Â Not arrived | all | Some Technical; others Acquisition
 | Item not in place | Technical or On order |  |
| CL:Â Claimed | All | Technical (Migration) | Item not in place | Technical; Not available | Can not request |
| CA:Â Cancelled + Item status NOT 88 | SV | Acquisition | Item not in place | On order | Can request |
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See also Order Mapping Guide.
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