OCLC Reclamation (2020-21) documentation archive

Reclamation Project Milestones 

1. Alignment of Connexion authorizations.  To comply with university security best practices, shared OCLC logins will no longer be used by Harvard staff. Units will be surveyed for a list of active Connexion users for individual account creation mapped to target OCLC Symbols.  This work will be coordinated by the OCLC Coordination Working Group.
2. Cataloging staff switch to using new Connexion logins.  After the new logins have been distributed to units, cataloging will begin under the new target symbols.  It will not be possible to catalog under prior, now defunct symbols.
3. Reclamation.  All cataloged holdings for the group of Alma libraries associated with an OCLC Symbol will be exported from Alma and ingested into OCLC WorldCat via the OCLC Data Sync Tool.  Cleanup reports will be distributed to stakeholders.  Harvard Library holdings for titles added since going live with Alma and all future holdings will be represented in WorldCat.
4. ILL processing freeze.  This change will also require a temporary processing freeze for any symbol that will no longer be retained.  Timing for this step will vary for each symbol. 
5. Deletion of old symbols/records. After all ILL requests on the old symbols have been returned to Harvard, records under the old symbols will be deleted in OCLC as an accurate reflection of Harvard holdings. For symbols that are not changing, records that were not updated as part of the data sync process will be deleted, again, reflecting actual Harvard holdings.

• OCLC Project - Connexion authorizations and reclamation planning timeline
• OCLC Reclamation - collection analysis, clean-up and enhancement
• OCLC Bibliographic Data Sync processing - collection configuration, test files and report output
• Cataloging policies and practices for Data Sync