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Technical Migration Status - August 2020

Technical Migration Status - August 2020

Owned by William Walsh
Last updated: Jun 10, 2021 by Corinna Baksik

Process Status CA (Canceled)

  • Process Status CA (15 items)

    • Barcodes 9259734 and 9259735 on MMS ID 990151705740203941 withdrawn: 8/31/20 

Process Status CL (Claimed)

CL - With Associated Order

  • These are mainly continuous POLs. Only 48 items are associated with one-time orders.
    • Withdraw, if appropriate. Needed predicted items can be recreated in Alma.
POL OwnerNumber of ItemsNotesTSWG CommentsStatus
Arnold Arboretum Horticultural Library8Latest item is for 2011 issue

Biblioteca Berenson74
These are claimed items and I would prefer not to lose the claim information in the internal notes by withdrawing. Long-claimed volumes do turn up many years late. I would change the status to Acquisition - Technical Services. POD 10.13.2020
Botany Ames Orchid3


Botany Arnold (Cambridge)23


Botany Farlow Library7Latest item is for 2012 issue

Botany Gray Herbarium20


Center for Hellenic Studies1Item is for 2008 issue

Dumbarton Oaks15


Harvard Law School Acquisitions53


Harvard Yenching2Items created in 2005 and 2007

ITS 625 Acquisitions1759477 of the POLs are canceled/closed

41 are one time orders: all of them closed or cancelled; all but 2 are one time orders for missing serial volumes: decision to withdraw pending review by Serials --dab (LH agrees w/decision to withdraw)

  • 2 have real barcodes,
    • one of which has Fulfillment note stating "patron claimed returned", order was paid but not received (patron request); book was probably lost, I withdrew item, deleted bib and hldg
    • barcode 32044120724422 has a completely cataloged hldg; how do we get it out of Technical? Do we scan it in as Done? wdw - item is now In Place.

  • Items associated with Continuous Order types, owned by ITS @ 625 & Music, without receiving dates will be withdrawn, after Laura has reviewed the list, with a focus on items located in Archives or Countway
    • LH withdrew the small number of Harvard University Archives items on 10/20/20
  • Daryl & Naun recommend withdrawing the 39 remaining items associated with closed/canceled one-time orders, performing necessary cleanup on associated bibs & holdings, as needed.

ITS at Langdell1064180 of the POLs are canceled/closed

Littauer23All orders are canceled/closed
Withdrawn by CB
Loeb Music Library130

all serials

recommendation is to withdraw all that lack a receiving date & physical barcode-LH


Widener Library1Item is for 2001 issuewithdrawn-LH
Widener Library Acquisitions (European Lang. Div.)34


Widener Library Acquisitions (Greek)6All orders are closed

Widener Library Acquisitions (Judaica)2VS has addressed these.

Widener Library Acquisitions (Middle East)27


Total3252



CL - With No Associated Order

  • There are 76 items with no associated POL.
Owning LibraryNumber of ItemsNotesTSWG CommentsStatus
Biblioteca Berenson4
we have withdrawn these POD 13.10.2020
Botany Arnold (Cambridge)2


Countway Medicine7
recommendation is to withdraw all that lack a receiving date & physical barcode

Fine Arts Library11
recommendation is to withdraw all that lack a receiving date & physical barcode

Frances Loeb Library2
recommendation is to withdraw all that lack a receiving date & physical barcode

Fung Library9


Harvard Law School Library24


Harvard Yenching Library1Item created in 2001

Littauer1Item created in 2004
Withdrawn by CB
Tozzer9Latest item created in 2015recommendation is to withdraw all that lack a receiving date & physical barcode

Widener Library6

Locations:

Loker Reference Collection 1
Offsite storage (HD) 2
WID-LC 3

recommendation is to withdraw all that lack a receiving date & physical barcode

Total76




Process Status NA (Not Arrived)

NA - With Associated Order

  • There are 5815 items with an associated POL. 1200+ are closed/canceled. Nearly 70% of the items were created in 2016 or earlier. More than 40% were created in 2010 or earlier.
    • Withdraw, if appropriate. Needed predicted items can be recreated in Alma.
POL OwnerNumber of ItemsNotesTSWG CommentsStatus
Arnold Arboretum Horticultural Library2951 associated with closed POL

Biblioteca Berenson33960 associated with closed/canceled POLs

Botany Arnold (Cambridge)1613 associated with closed/canceled POLs

Botany Economic2POLs are closed

Botany Farlow Library42 associated with closed/canceled POLs

Botany Gray Herbarium83 associated with closed POLs

Center for Hellenic Studies37955 associated with closed POLs

Center for Science and International Affairs628


Chemistry33

Recommendation is to withdraw all of these that lack a receiving date & physical barcode.


Dumbarton Oaks10342 associated with closed/canceled POLs

East Asian Resource Center1

DONE - Withdrawn by CB

Fung Library1POL is canceled

Fung Library Acquisitions (Davis)8026 associated with closed POLS

Fung Library Acquisitions (DCJ)125


Fung Library Acquisitions (Fairbank)123


Harvard Law School Library Acquisitions43362 associated with closed/canceled POLs

Harvard Yenching Library1771318 associated with closed/canceled POLsElke has looked at these initially and at least confirmed that they cannot be withdrawn yet at this time. She thinks she'll need another 2 weeks to ascertain which could be.
ITS 625 Acquisitions21634 associated with closed/canceled POLs

Recommendation is to withdraw all of these that lack a receiving date & physical barcode.


ITS at Langdell116 associated with closed/canceled POLs

John G. Wolbach Library135


Kummel Geological Sci15

DONE - Withdrawn by CB
Lamont Library169 associated with closed/canceled POLs

Recommendation is to withdraw all of these that lack a receiving date & physical barcode.


Littauer47

DONE - Withdrawn by CB
Loeb Music Library330180 associated with closed/canceled POLs

Social Relations-Sociology Library4

DONE - Withdrawn by CB
Widener Library5


Widener Library Acquisitions (European Lang. Div.)533317 associated with closed/canceled POLs

Recommendation is to withdraw all of these that lack a receiving date & physical barcode.


Widener Library Acquisitions (Greek)2Both POLs closed/canceled

Recommendation is to withdraw all of these that lack a receiving date & physical barcode.


Widener Library Acquisitions (Judaica)9VS has addressed these.

Widener Library Acquisitions (Middle East)151


Total5815



NA - With No Associated Order

  • There are 850+ items with no associated order. Nearly 75% of these items were created in 2010 or earlier.
    • Withdraw, if appropriate. Needed predicted items can be recreated in Alma.
Owning LibraryNumber of ItemsNotesTSWG CommentsStatus
Andover-Harvard Theological Library3
Recommendation is to withdraw all of these that lack a receiving date & physical barcode.
Arnold Arboretum Horticultural Library37


Biblioteca Berenson30


Cabot Science55
Recommendation is to withdraw all of these that lack a receiving date & physical barcode.
Center for Hellenic Studies13


Center for Science and International Affairs6


Countway Medicine1

Recommendation is to withdraw all of these that lack a receiving date & physical barcode.


Documents (Lamont)5

Recommendation is to withdraw all of these that lack a receiving date & physical barcode.


Dumbarton Oaks15


Ernst Mayr Library16

Recommendation is to withdraw all of these that lack a receiving date & physical barcode.


Fine Arts Library34
Recommendation is to withdraw all of these that lack a receiving date & phys ical barcode.
Frances Loeb Library11
Recommendation is to withdraw all of these that lack a receiving date & physical barcode.
Fung Library374


Gutman Education8
Recommendation is to withdraw all of these that lack a receiving date & physical barcode.
Harvard Law School Library72


Harvard Yenching Library54


History of Science1


John G. Wolbach Library45


Lamont Library1Item created in 2002Recommendation is to withdraw all of these that lack a receiving date & physical barcode.
Littauer25Most recent items are from 2007
DONE - Withdrawn by CB
Loeb Music Library7All items created in 2008Recommendation is to withdraw all of these that lack a receiving date & physical barcode.
Tozzer8
Recommendation is to withdraw all of these that lack a receiving date & physical barcode.
Widener Library36

Locations:

GEN 11
LOKER REFERENCE COLLECTION 3
MIDDLE EASTERN DIVISION 3
OFFSITE STORAGE (HD) 10
PERIODICALS READING ROOM STACKS 2
WID-LC 7

Recommendation is to withdraw all of these that lack a receiving date & physical barcode.
Total857




Process Status OI (Order Initiated)

  • Process Status OI - All associated POLs are one-time

  • Many (e.g., 12982607-1) appear to be orders that were closed without receipt, but the associated item was not deleted.
  • For these, withdraw item (handling holding and bib, as appropriate).
  • For active POLS (e.g., 8968578-3), also determine whether order can be closed/canceled.
POL OwnerNumber of ItemsActive POLsNotesTSWG CommentsStatus
Biblioteca Berenson30


Botany Gray Herbarium10


Dumbarton Oaks132


Harvard Yenching Library40


ITS 625 Acquisitions111

10 were cancelled or closed POLs

  • withdrew all the items except 8427461 and 9193051 which have receipt dates: not yet cataloged: change to CAtaloging work order?
  • dab ask AD: MMS ID 990129825210203941 only has a Net Colin Colin hldg, delete bib?
    • This can be withdrawn, it's a duplicate of a record from the CZ

1 was active, with barcode 32044052488699: on a suppressed Design hldg, someone's office copy: how should we code this item or should we withdraw it?

Group recommends TSWG develop a policy regarding office copies


ITS at Langdell20


Littauer10

DONE - Withdrawn by CB
Widener Library Acquisitions (European Lang. Div.)30


Widener Library Acquisitions (Greek)190


Total57




Process Status OR (On Order)

OR - With Associated Order

  • There are 3,994 items with an associated POL. 93% of these are closed/canceled POLs.
    • Many of these (e.g., 32044060713237 / 9018653-1) are one-time orders closed without receipt.
    • Items that actually arrived need to be scanned in to remove Technical Migration status. 
    • For many others, withdraw item (handling holding and bib, as appropriate).
    • Active POLs are mainly continuous.

POL OwnerNumber of ItemsNotesTSWG CommentsStatus
Biblioteca Berenson5All are standing order non monograph

Botany Arnold (Cambridge)1POL is closed

Botany Economic1POL is closed

Botany Farlow Library2POLs are closed

Botany Gray Herbarium1POL is closed

Center for Hellenic Studies7POLs are closed

Dumbarton Oaks41Only 2 POLs are active

Fung Library Acquisitions (Davis)34POLs are closed

Fung Library Acquisitions (DCJ)4POLs are closed

Fung Library Acquisitions (Fairbanks)1POL is closed

Harvard Law School Library Acquisitions25Only 4 POLs are active

Harvard Yenching Library258Only 27 POLs are active

Houghton Library1POL is closed

ITS 625 Acquisitions2246174 POLs are active

2029 are one time orders, many for serials: add 022 or bib level to report to help with the triage? wdw - Report with bib level added

  • 22 have real barcodes, all on closed orders (many of the barcodes and call numbers in holdings from shelf ready dataloads)
    • mms id: 990148131050203941: defective copy returned; another edition held
      • withdrew item, canceled pol, deleted bib and holding
    • mms id: 990143295450203941: paid but never received?
      • should probably withdraw item and delete bib/hldg
    • mms id: 990142203950203941: Widener copy paid but never received? Lam has a copy
      • withdrew item and deleted wid holding
    • mms id: 990139827130203941; WID paid but never received? LAM has a copy
      • withdrew item and deleted Wid hldg
    • BC 32044131410482: completely cataloged; Morse media DVD: just take it out of Technical? wdw - item is now In Place
    • Have not yet reviewed the others
    • withdrew print journal subscription items (small set)-LH
    • Group recommends withdrawing those without receiving dates & physical barcode, as follows:
      • For closed/canceled orders, withdraw, updating holdings & bibs as needed
      • For active orders:
        • Continuous types: Withdraw the item, leaving the order active and the holdings as is
        • One time types: close order, then update the holding & withdraw the item
      • It should be noted that it is likely that some of these are Widener Area Studies that did not migrate in properly.

ITS at Langdell176Only 14 POLs are active

John G. Wolbach Library5POLs are closed

Lamont Library1
withdrew-LHDONE
Littauer7POLs are closed
DONE - Withdrawn by CB
Loeb Music Library141Only 1 POL is active

Poetry Room (Lamont)4POLs are closednot serials
Widener Library49POLs are closed

Widener Library Acquisitions (European Lang. Div.)296Only 1 POL active

Widener Library Acquisitions (Greek)83POLs are closed

Widener Library Acquisitions (Judaica)63VS has addressed these.

Widener Library Acquisitions (Middle East)54245 POLs are active

Total3994



OR - With No Associated Order

  • There are 1,500+ items not directly associated with a POL.

    • Of these, 297 (e.g., barcode 123958) use item policy 88, which are likely candidates for withdrawal.

      • Group agrees

    • The others need review to determine what can be withdrawn/what can be marked in place.

      • These should be distributed to associated libraries for review
      • Refer to comments for those at Widener, to be distributed
Owning LibraryNumber of ItemsNotesTSWG CommentsStatus
Andover-Harvard Theological Library1

Done. 88. w/d by CB 20210610
Cabot Science4

Done. CB w/d the 2 that were 88. the other 2 seem to be handled already. 20210610
Center for Hellenic Studies1


Fine Arts Library13


Gutman Education1


Harvard Kennedy School31


Harvard Law School Library2


Harvard Map Collection1


Harvard Yenching Library30


Houghton Library1


John G. Wolbach Library1


Lamont Library294Mainly media

Loeb Music Library5


Physics Reading Room2

Done. 88 item, no b/c: w/d by CB 20210610. 
Poetry Room (Lamont)1
Book with holdings unsure if on shelf-LH
Tozzer2


Widener1121

Locations:

GEN 440
Middle Eastern Division 594
Offsite Storage (HD) 21
Slavic Division 52
Unassigned 2
WID-LC 11
WID-LC Mid East 1

Assign these by location to the relevant unit, pulling in Language data for those located in GEN, to allow proper distribution

Withdraw barcode #5751775


Total1511