11/3/23 GAI Hackathon

Time	Activity	Description	Personnel/ Resources Needed
Pre-Event
2 weeks prior	Event Planning and Coordination	Assemble organizing team. Define hackathon goals and themes. Prepare a list of generative AI challenges, tools, references, data Secure venue and equipment Set up registration and promote the event.	Organizing team
1 week prior	Participant Onboarding	Send preparatory materials to participants. Set up a communication channel for questions and team formation.	Communication platform
Event Day
12:00 PM - 12:30 PM	Registration and Lunch	Participants arrive, register, and enjoy a light lunch Networking opportunities for forming or joining teams.	Venue, Registration desk, Food and Beverages
12:30 PM - 1:00 PM	Opening Ceremony and Kickoff	Welcome speech Overview of event schedule, rules, and expectations. Introduction of mentors, IT support, and any guest speakers Explanation of the generative AI opportunities and challenges.	Speakers, Organizing team
1:00 PM - 1:30 PM	Team Forming and Ideation	Identify / assign teams Teams start brainstorming and select a generative AI challenge.
1:30 PM - 4:00 PM	Hacking Session	Teams work on their projects. Mentors and IT support provide guidance and troubleshoot issues. Snacks and refreshments available.	Mentors, Snacks and Beverages
4:00 PM - 4:30 PM	Break and Networking	Break for participants to relax and network. Refreshments available.	Food and Beverages
4:30 PM - 6:00 PM	Continued Hacking Session	Teams continue working on their projects. Focus on finalizing solutions and preparing presentations.	Mentors
6:00 PM - 6:30 PM	Project Submission and Break	Teams submit their projects. Short break while organizers prepare for presentations.
6:30 PM - 7:00 PM	Project Presentations	Teams present their solutions to judges and participants Each presentation followed by a brief Q&A.	Judges, Presentation equipment
7:00 PM - 7:30 PM	Judging and Awards Ceremony	Judges deliberate and select winners Recognition given to winning teams and notable participants. Closing remarks and thanks to participants, mentors, IT support, and sponsors.	Judges
7:30 PM	Networking and Event Close	Final networking opportunities. Thank participants for attending and invite them to future events. Encourage ongoing collaboration in generative AI.
Post-Event
Within 1 week	Feedback and Follow-Up	Send out a feedback survey. Analyze feedback to understand event successes and areas for improvement. Share highlights through university channels and social media Thank participants and everyone involved.	Survey platform Ongoing project progress
Within 2 weeks	Documentation and Knowledge Sharing	Compile and share any code, resources, or learning materials. Encourage ongoing community engagement in generative AI.	Post to wiki

Undergrads:

Michelle	Lin	michellelin@college.harvard.edu	yes
Antara	Bhattacharya	antarabhattacharya@college.harvard.edu	NA	10/20 waiting on CV
Jayson	Lin	jlin3@college.harvard.edu	NA	junior
Kevin	Wu	kcw800@g.harvard.edu	no	is basically selling something- need to decline
Emilio	De Leon	edeleon@college.harvard.edu	yes	great match to Rubin docs project
Hugo	Nunez	hugonunez@college.harvard.edu	yes	I worked with the OpenAI API this summer. Although the project mentioned in my resume is what we ultimately worked on, there was discussion of using OpenAI API and langchain to unify documentation. I would be excited to actually execute this project!
Andrew	Lu	alu@college.harvard.edu	no	I have pretty good familiarity with OpenAI's API and would be interested in contributing to your work!
Doug	Yang	dyang@college.harvard.edu	yes	While I have not worked with langchain specifically, I have experience integrating OpenAI APIs through my extensive experience with web application development.
Edward	Dan	edan@college.harvard.edu	no	I’m currently working on a startup that’s building an app for doing this exact function, connecting to multiple data sources like confluence, Google Drive, Notion, etc, and building an AI Q&A system that both searches and generates responses to querie
Miriam	Nelson	miriamnelson@college.harvard.edu	yes
Nureldin	Mohamed	nureldinmohamed@college.harvard.edu	yes