Data elements (PNX record)

type

Resource type

(see resource types page)

"image"

"map"

title

title

245

@sortTitle

idinfo/citation/citeinfo/title

creator

author / creator

Y, OTB

100, 110, 111

creator/[nameElement|dates]

/idinfo/citation/citeinfo/origin

contributor

author / creator

Y, OTB

700, 705, 710, 711, 715, obsolete:400, 410, 411

edition

edition

250

state

/idinfo/citation/citeinfo/edition

publisher

publisher

260, 261, 262, 264/#1, 362/0

264/# 2nd ind 1 or null : when LDR/18 ≠c

/idinfo/citation/citeinfo/pubinfo/pubplace
/idinfo/citation/citeinfo/pubinfo/publish
/idinfo/citation/citeinfo/pubdate 

creationdate

creation date

260 c
264 c
008/007-010 

structuredDate/beginDate
structuredDate/endDate
relatedWork/structuredDate/beginDate
relatedWork/structuredDate/endDate

idinfo/citation/citeinfo/pubdate

format

description

300, 301, 305, 308, 310, 315, 321,

340, 341, 344, 345, 346, 347

351, 353
251, 254, 255, 256, 507

description
physicalDescription
materials 
dimensions 

/idinfo/citation/citeinfo/geoform

ispartof

is part of

as of Nov '17

article source

identifier

identifier

017, 020, 022, 028, 086

classification/[type|number]
itemIdentifier/[type|number]

subject

subject

Y, OTB

2nd ind. 0 only:
600, 610, 611, 630, 650, 651, 647, 648

Also for 650:

ascl, homoit, fnhl

Also for 650/651:

wikidata

If no LCSH is present for a given tag, FAST will display for: 

600, 610, 611, 650,   651, 647, 648

/topic/term  

subjectPlace/place

subjectName/nameElement|dates

/idinfo/keywords/theme/themekey

description

summary

520

/idinfo/descript/abstract
/idinfo/descript/purpose
/idinfo/descript/supplinf

language

language

008, 041

relation

linking notes

as of Nov '17

580

source

data source

"HVD ALEPH"

"HVD VIA"

"HVD FGDC"

availlibrary

location, call number

852

vertitle

vernacular title

245

unititle

(not used)

Y

rights

rights

542

copyright

citation

cite as

524

coverage

/idinfo/timeperd/current
/idinfo/timeperd/timeinfo/sngdate/caldate
/idinfo/timeperd/timeinfo/mdattim/sngdate/caldate 
/idinfo/timeperd/timeinfo/rngdates/begdate 
/idinfo/timeperd/timeinfo/rngdates/enddate 

notes

notes

for RECAP only, to improve display of deduped records

500, 504

confevent

statement of responsibility

245 $c

Only used in ReCAP NR b/c of dedupe display issue. 

For alma bibs using lds14

local fields lds01 through lds10 available for RIS mapping

lds01

record ID

bib MMSID (001)

recoridId

@layerid

lds02

OCLC number

035

lds03

permalink

lds04

Alternate title

246, 247

title/textElement only IF title/type is present

lds05

publisher RIS export

260, 264

lds06

contents

505

lds07

publication info

264/# + 2nd ind 0,2,3,4 each w/own prefix : only when LDR/18 ≠c

257

production/[placeOfProduction/place|producer|role]

lds08

permalink - HVD_MAGES only

lds09

finding aids

555

lds10

keyword

653, 656, 657
any indicators: 690, 691, 692, 693, 694, 695 

610/27 $2 = tucua

/idinfo/keywords/temporal/tempkey

lds11

pub statement, excl date, for brief rec

(first of fields from publisher field, excl. date)

lds12

also issued

776/0

lds13

notes

362/1 500 501 502 503 504 508 510 511 513 515 516 518 522 523 525 527 530 532 534 535 536 537 538 544 546 547 550 556 565 567 570 581 585 586 588

formerly only valid for holdings:

506 533 540 561(1/#) 563 583(1/#)                  

notes

note (converted from relatedInformation if there is no hyperlink; relatedInformation with hyperlinks are in different lds)

lds14

statement of responsibility

245 $c

(not used in ReCAP NR b/c of dedupe display issue. using confevent instead)

creatorDisplay

lds15

(not in use)

lds16

history note

545

lds17

series traced (ie in 830)

490/1

CB included 490/0 here as of 6/10/18, no hyperlinking b/c not controlled

/idinfo/citation/citeinfo/serinfo/sername
/idinfo/citation/citeinfo/serinfo/issue

lds18

attributes (FGDC)

/eainfo/detailed/attr/attrdef

lds19

series display for result list (brief rec display)

440_obs, 490/0 830
800 810 811
(excluding those with subfield 5) 

lds20

Number of images (used by custom code)

@numberOfImages - used generate thumbnail # image label

lds21

other title (not hyperlinked)

740

lds22

style

style/term

lds23

culture

culture/term

lds24

related work

relatedWork/[relationship|textElement|creator...|production...|freeDate|link]

relatedWork/textElement

/idinfo/crossref/citeinfo/origin
/idinfo/crossref/citeinfo/pubdate 
/idinfo/crossref/citeinfo/title 
/idinfo/crossref/citeinfo/geoform 
/idinfo/crossref/citeinfo/pubinfo/pubplace 
/idinfo/crossref/citeinfo/pubinfo/publish 
/idinfo/crossref/citeinfo/othercit 
 /idinfo/crossref/citeinfo/onlink 

lds25

related info

relatedInformation[@href] (only those with hyperlinks)

lds26

repository

repository/[repositoryName|note|number] (at work level only, not component)

lds27

restrictions

useRestrictions

/idinfo/accconst

/idinfo/useconst

lds28

Number of images (formatted for display)

>1 images

lds29

subject, hierarchical place

662

lds30 - lds39 reserved for linking (matches to lsr30-lsr39 indexes except where noted)

lds30

form/genre

Y

655 (all lettered subfields)(regardless of indicator)

workType

"Geospatial data"

lds31

place

Y

751, 752

location/place 

/idinfo/keywords/place/placekey

lds32

MeSH

Y

2nd ind. =2 only:
600, 610, 650, 651, 690, 691 

lds33

other title
(searches title index) 

Y

730 a,d,g,k,m,n,o,p,r,s,t

lds34

uniform title
(searches title index) 

Y

130, 240, 241, 243

lds35

linking notes
(searches issn/isbn where available) 

(need to improve for Primo-Alma. Searches title in HVD2)

Y

2nd Ind = 0 for all:
760, 762, , 765, 767
770, 772, 773, 774, 775, 775, 777
780, 785, 786, 787

lds36

VIA - is Part Of

Y (lsr36)

hasLargerContext/contextId

recordId IF record has largerContextFor

hasLargerContext/
contextTitle

hidden in hyperlink: hasLargerContext/
contextId

lds37

VIA - contains

Y (lsr01)

largerContextFor/part/partTitle

hidden in hyperlink: largerContextFor/part/partId

lds38

other title / series (searches series index)

(see also lds33 other title)

Y

490/0 (not traced)
800 810 811
830

lds39

database subject category

Y

916

lds40

GIS coordinates

not displayed

idinfo/spdom/bounding/northbc
idinfo/spdom/bounding/eastbc
idinfo/spdom/bounding/southbc
idinfo/spdom/bounding/westbc

lds41

Scanned Key Content

not displayed

lds42

HGL layers list (reformatted for new UI)

Layer list from FGDC composite

lds43

FGDC link to Aleph

@hollisno

lds44 new UI only

associated name

 N

 720

associatedName/[nameElement|dates|nationality|place|role]

lds45

removed 6/25/24 per d2d

related subjects (form LCSH narrow/broader terms 650_0

lds46

database type

915

lds47

database scope

917

lds48

database URN

918

lds49

database best bet

916 $b

lds50

RESERVED FOR CDI

51-62 for via component level m/d flattened into work for single images, and surrogate data

lds51

"

hvd_creator

lds52

"

hvd_workType

lds53

"

hvd_associatedName

lds54

"

hvd_topic

lds55

"

hvd_notes

lds56

"

hvd_copyright

lds57

"

hvd_freeDate

lds58

"

hvd_classification

lds59

"

hvd_dimensions

lds60

"

hvd_repository (at work level, i.e. for the single components that were flattened to the work level)

lds61

"

hvd_materials

lds62

"

hvd_componentID (flattened records only)

lds63

"

*/hvd_title/textElement

lds64

"

component data when there are no digital images at top level

lds65

lds66

lds67

lds68

lds69

lds70

Medium of perf / instrumentation

382

lds71

associated place

370 3icfgst

lds72

audience char

385 3ma

521 3ab

See footnote for additional criteria on material for visual disabilities

lds73

creator char

386 3ima

lds74

production

264/#0 when LDR/18 =c

lds75

published

264/#1 or null when LDR/18 =c

lds76

distribution

264/#2 when LDR/18 =c

lds77

manufacture

264/#3 when LDR/18 =c

lds78

copyright notice date

264/#4 when LDR/18 =c

lds79

lds80

tech loan pilot

956 from bib

creatorcontrib

Creator / contributor (author, added authors)

100 a,b,c,d,e,j,q,u, 4
110 a,b,c,d,e,g,k,n,4
111 a,b,c,d,e,g,j,n,q,4 
130 a,d,f,k,l,m,n,o,p,r,s 

245 c
505 r
700 a,b,c,d,e,j,q,u, 4
710 a,b,c,d,e,g,k,n,4
711 a,b,c,d,e,g,j,n,q,4
720 all but 345689
730 a,d,f,k,l,m,n,o,p,r,s
800 a,b,c,d,e,j,q,u
810 a,b,c,d,g,k,n
811 a,b,c,d,e,g,j,n,q

760 a
762 a
765 a
767 a
770 a
772 a thru 777 a 
780 a 
785 a
787 a 

creator/[nameElement|dates]

creator/alternativeTerm

hvd_creator/[nameElement|dates]

hvd_creator/alternativeName

(note alt Term v Name)

associatedName/[nameElement|dates]

relatedWork/creator/[nameElement|dates]

title

title

245 a,b,d,e,f,g,k,n,p

222 a (July 2024)

title/textElement
image/caption 

alttitle

alternative title

130
210 
240
243 
246 a,b,n,p 

this element is also searched during title search

addtitle

additional title

100 t,f,g,h,k,l,m,n,o,p,r,s
110 t,d,f,g,h,k,l,m,n,o,p,r,s 
111 t,f,h,k,l,n,p,s 
222 a,b
242 a,b,n,p
247 a,b,d,e,n,p
400 t,f,g,h,k,l,m,n,o,p,r,s
410 t,f,g,h,k,l,m,n,o,p,r,s
411 t,f,h,k,l,n,p,s
440 a,n,p
490 a
505 a,t
600 t,f,g,h,k,l,m,n,o,p,r,s
610 t,d,f,g,h,k,l,m,n,o,p,r,s
611 t,f,h,k,l,n,p,s
700 t,f,g,h,k,l,m,n,o,p,r,s
710 t,d,f,g,h,k,l,m,n,o,p,r,s
711 t,f,h,k,l,n,p,s
730 a,d,f,k,l,m,n,o,p,r,s
740 a,n,p
760 s,t
762 s,t 
765 s,t
767 s,t  
770 s,t  
772 s,t  
773 s,t  
774 s,t  
775 s,t  
776 s,t  
777 s,t   
780 s,t   
785 s,t   
786 s,t   
787 s,t    

800 t...
810 t,d,f,g,h,k,l,m,n,o,p,r,s

811 t,f,h,k,l,n,p,s
830 a,d,f,g,h,k,l,m,n,o,p,r,s,t

this element is also searched during title search

description

summary

520

917 $a

subject

subject

600 610 611 630 648 650 651 653 654 655 656 657 658 662 690 691 692 693 694 695

(all indicators included)

topic/term

hvd_topic/term

styple/term

materials

hvd_materials

subjectPlace/place

subjectName/nameElement|dates

subjectName/alternativeTerm

general

keyword

010 017 034 074 088 255 262

336 337 338

380 381 383 384 386 388

340-348 - all alpha subfields

500 502 504 505 508 510 511 514 518 520 532 534 536 538a 545 546 552 555 565 586 588
x,y from: 760 762 765 767 770 772 773 774 775 776 777 780 785 786 787 

996 (from hol 541)

997 (from hol 561)

562 (from hol)

563 (from bib or hol)

classification/number
itemIdentifer//number
repository/number
copyright 
notes 
description 
relatedWork/textElement
relatedInformation

also includes all other search elements

recordid

record id

isbn

ISBN

020 a z

issn

ISSN

022 a z m l y

toc

table of contents

505 a

rsrctype

resource type

copied from display/type

creationdate

008/007-010
008/011-014 

startdate

008/007-010

structuredDate/beginDate
relatedWork/structuredDate/beginDate 

enddate

008/011-014 

structuredDate/endDate
relatedWork/structuredDate/endDate 

recordtype

searchscope

scope

lsr01

HOLLIS number

001 (excl. hyphen and check digit)

viaRecord/recordId

EAD ID

MARC 001 is indexed with and without leading zeros

lsr02

OCLC #

lsr03

lsr04

publisher

production/producer
relatedWork/production/producer 

lsr05

publisher place

260 ae ; 261 f ; 262 a ; 264 a ; 752 abcd

production/placeOfProduction/place
relatedWork/production/placeOfProduction/place

lsr06

bookplate

lsr07

music pub. no

028 ab

lsr23

culture

culture/term

lsr26

repository name

repository/repositoryName

hvd_repository/repositoryName

index should contain all repos at all levels

lds30 - lds39 reserved for linking (matches to lsr30-lsr39)

lsr30

form/genre

Subfield v from 6XX fields (regardless of indicators): 600, 610, 611, 630, 650, 651, 690-695
655 a,b,c,v,x,y,z (regardless of indicators)

Value of "microform" added when 008/23=a/b/c or 007/00=h or 852a=MIC

Book 018-21 ill. etc

workType

lsr31

place

751, 752
651 2nd ind 0: az
subfield z where 2nd ind 0:
600 610 611 630 650 

662

370 cfg

• title[@site='Y']/textElement 

• creator/place

• associatedName/place

• relatedWork/creator/place

• placeName/place

• location/place 

• location/alternativeTerm 

• production/placeOfProduction/place

• production/placeOfProduction/alternativeTerm

• relatedWork/production/placeOfProduction/place 

/idinfo/keywords/place/placekey
/idinfo/citation/citeinfo/pubinfo/pubplace

lsr32

MeSH

lsr36

lsr38

series index

490/0
800 810 811
830

Also, if bib is a monographic series (LDR/07=s AND 008/21=m), then also: 

245anp
222a

lsr39

database subject category

916

(if any field beyond this are added to Adv search need to also update search engine config - see Salesforce case 00211668

lsr40

lang code

008
041
377 a 

lsr41

lib+coll

AVA bc (from 852 bc except when item is temp loc'd then temp loc is used)

lsr42

place of pub MARC code

008
044a

lsr43

special local call number index

852/8 or 7 w/zhcl,ztox,zhyl

lsr44

lang code for subtitles + accessibility

041 j, pqrt

lsr45

medium of performance (instrumentation)

382

lsr46

audience characteristics

385 3ma

521 3ab

see also footnote on visual disabilities

toplevel

 online_resources or

prefilter

 Dropdown values

rsrctype

 Resource Type facet

creatorcontrib

Creator / contributor (author, added authors)

language

Language

008
041 a,b,d,e,g
377 a 

creationdate

Creation date

008/007-010

topic

subject

all indicators and subfields:

• 600

• 610

• 611

• 630

• 648

• 650

• 651

• 653*

• 654

• 656

• 657

• 658

*introduced during Alma migration in error. Will be removed

• style/term

• hvd_style/term

• component/hvd_style/term

• topic/term

• hvd_topic/term

• component/hvd_topic/term

• materials

• component/hvd_materials

• associatedName

• hvd_associatedName

• component/associatedName

• component/hvd_associatedName

• subjectPlace/place

• subjectName/nameElement|dates

collection

PCI data source

n/a

n/a

from PCI

format

journal title

PCI data - journal title

n/a

n/a

from PCI

genre

Subfield v, 2nd ind = 0, from :

• 600

• 610

• 611

• 630

• 648

• 650

• 651

Subfield v, (all indicators), from:

• 653

• 654

• 657

• 658

655/#0 a,v,x,y,z

655/#7 a,b,c,v,x,y,z

Value of "microform" added when 008/23=a/b/c or 007/00=h or 852a=MIC

library

Location

852 b

*/repositoryName
*/*/repositoryName

*/*/*/repositoryName 

n/a

lfc01

Place

662 751 752

651 2nd ind 0: az
subfield z where 2nd ind 0:
600 610 611 630 650 

*/place
*/*/place
*/*/*/place

/idinfo/keywords/place/placekey
/idinfo/citation/citeinfo/pubinfo/pubplace

lfc02 - classic UI only

Visual works at Harvard

lfc04 - HVD_IMG only

repository (in HVD_IMAGES view only)

only if one of Harvard's:

*/repositoryName
*/*/repositoryName

*/*/*/repositoryName 

lfc05 - new UI only

Originals at Harvard

lfc06

uniform title

130, 240, 600/610/611 $t +

630

700/710/711 t+

730

lfc07

transferering to lfc38

series

lfc08

database type

915

lfc10

database best best

916 ab

lfc23

culture

*/culture/term

lfc38

series

(must be in lfc38 to correspond to lds38 to support exact hyperlink searching, facet application)

800, 810, 811

830

lfc39

database category

916

lfc44

lang for subtitles and accessibility 

041 j, pqrt

author

title

subject

600/#[0,2]

610/#[0,2]

611/#[0,2]

630/#[0,2]

648/#[0,2]

650/#[0,2]

651/#[0,2]

654/##

655/#[0,2]

call number

linktorsrc

 online resource

856 (certain ind only) 

thumbnail

ISBN sent to Amazon/Google 

thumbnail from header, otherwise first thumbnail 

linktofa

finding aid

555 u

lln02

bookplate

911 a

Mapping table used to translate codes to display text

lln03

special borrower request link

lln04

reproduction link

lad01

Aeon flag for GES display logic (prevent display of S&D/ILL)

AVA

lad02

Availability flag used to determine when to show BD/ILL links. Calculated from availability statements in AVA fields. If there are no items, show as available

AVA

lad11

field used to pass through Harvard repo values to search scopes

VIA repositories