Overview

Topics in this section provide basic descriptions of major areas in the DRS2 Web Admin interface and provide links to related information and procedures in other parts of this User Guide.

Major functional areas are accessible from the Web Admin main menu – the horizontal gray bar near the top of the screen. Menu bar options that are not clickable are features not yet implemented in this release.

Search Screen

The Search screen is where you will land after connecting to Web Admin. From this screen you can:

• Perform a quick or advanced keyword search for batches, objects and files stored in DRS.
• Browse your list of search results by administrative metadata facets.
• Download and upload results sets.
• Perform bulk processing on batches, objects and files, including delete/recovery of objects and files as well as bulk download.
• Open the metadata page for an individual batch, object or file.

Key options on the Search screen are described below. 

1. Quick: Use this option in conjunction with the Search for pick list to quickly look up a batch, object, files, or events by DRS ID, DRS object URN, DRS delivery URN, or owner supplied name. For example, to search for a still image file by its DRS ID, select "Files" from the Search for list and enter the number in the Quick Search box. See Quick search for more information.
2. Advanced: Options in this area allow you to search for data in a specific metadata field, combine multiple searches with Boolean operators, and group searches with parentheses to control the Boolean logic in your query. Use the Search for pick list to specify whether you are searching for batches, objects, files, or events. See Advanced search for more information.
3. CSV File: Use this area to upload a comma-delimited text file of search results. Click Upload and you will be prompted to choose a .csv file from your local drive. See Download and upload of result sets for more information.
4. Action: This dropdown list has the role appropriate actions available for your search results. Certain options require first selecting items from the result list.
   
   1. Bulk edit metadata: Allows you to change the Owner or Billing code of selected objects or the Access Flag of selected files. See Bulk edit access flag and billing code section for more information.
   2. Display facets:  Lets you browse the administrative metadata values (facets) available in your current results set.  Clicking on a facet will refine the set based on the facet.  See Faceted browse for more information.
   3. Show/Hide columns: Displays a pick list of all data columns available in the results list.  To activate a data column on the list, click its Show option.  Note that changing the “Search for” option or clicking “Reset” will reset the results list back to default columns.
   4. Download search results: Generates a comma-delimited text file (a .csv file) of the current search result that you can save.  See Downloading a search result set section for more information.
   5. Download objects or files:  Generates a zip archive containing objects or files selected from a search result. See Bulk download section for more information.
   6. Delete objects or files:  Delete all objects or files selected in a search result. See Bulk deletion section for more information
   7. Recover objects or files: Recover previously deleted objects of files selected in a search result.  See Bulk recovery section for more information 
5. Select: The Select dropdown lets you select and deselect all items on the current page or result set.
6. Result columns can be sorted, resized and moved. Click a column header to sort the results list by that value in ascending order. Click again to sort in descending order. To resize columns, hover over the header until you get a resize cursor (  ), then click and drag. To move a column, hover over the boundary between headers until you get a move cursor (  ), then click and drag. Note that changing the "Search for" option or clicking "Reset" will reset the results list back to its default appearance.

Batch Screen

The Batch screen is a hub for information about a batch deposited to the DRS. You get to a Batch screen by clicking the DRS ID of a batch in search results, or by clicking a link to the batch name on related File and Object screens. The Batch screen provides a summary of information about a batch and links to the objects contained in the batch.

Key options on the Batch screen are described below.

1. Batch ID: The DRS ID of the batch, assigned at deposit.
2. Download batch: Click this link to download the batch as a zip archive file. You'll see two options: by DRS ID or by original name. Select DRS ID to get an archive with DRS IDs used as file names. Select original name to get an archive with original file names and contents arranged in original batch directories. See Downloading content for more information.
3. Delete this batch: Click this link to delete the batch. You will be prompted to supply a reason for deletion. See Deleting and recovering content for more information.
4. Inventory list of objects: Each row in this list represents an object in the batch, accompanied by metadata about the object. You can use the Show/Hide Columns link to expose additional metadata for these objects or click the Object ID to open an Object summary in a separate browser window or tab.

Object Screen

The Object screen is a hub for information about an object stored in the DRS. You get to an Object screen by clicking the DRS ID of an object in search results, or by clicking a link to the object ID in related Batch or File screens. The Object screen defaults to a summary of object information, including key descriptive and administrative metadata and links to related content (object descriptor, related batch and constituent files).

Key options on the Object screen are described below.

1. Object metadata menu: Select a menu choice to view detailed metadata views for the object. Editing options are available for Descriptive metadata, Administrative metadata, Rights, Relationship views.
2. Object persistent ID: New in DRS2, this is a unique internal identifier assigned by DRS to the object. The DRS URN is used to uniquely identify an object and to establish relationships with this object.
3. DRS ID: This is the DRS ID of the object.
4. PDS Delivery URN: Only PDS objects have a delivery URN. A delivery URN is not assigned to objects in other content models, only to deliverable files associated with the object.
5. Download options: Click the download descriptor option to view the object's descriptor file (will open in current browser window). Click the download object option to get a zip archive of the object descriptor and associated files, with DRS IDs used as file names. Enable the Original Name radio button to get a zip archive of the object with original file names.
6. Thumbnail: This feature is not yet active.
7. Descriptive Summary: A summary view of MODS metadata for the object. Use the descriptive metadata menu choice to view and edit descriptive metadata for the object.
8. Admin Summary: A summary view of administrative metadata for the object. Use the Admin metadata menu choice to view and edit all admin metadata for the object.
9. Batch Summary: A summary view of metadata for the batch that this object was part of. Click the batch name to view details about the batch.
10. Inventory list of the files in this object accompanied by some file metadata. Each row in the list corresponds to a file belonging to this object. You can use the Show/Hide Columns link to expose additional metadata for these files or click the File ID to open a File screen in a separate browser window or tab.

File Screen

The File screen is a hub for information about a file stored in the DRS. You get to a File screen by clicking the DRS ID of a file in search results, or by clicking a link to the file ID on the related Object screen. The File screen defaults to a summary of file information, including key administrative metadata and links to related content (object descriptor, related batch, download of file). 

Key options on the File screen are described below.

1. Object metadata menu: Select a menu choice to view detailed metadata views for the file. Editing options are available for Administrative, Rights and Relationship views. The Technical metadata view is read-only in this release.
2. File DRS ID: This is the DRS ID of the file.
3. File delivery URN: If the file is deliverable, its delivery URN displays here. Click the URN to open the file.
4. Download options: Click the download file option to download the file with DRS ID as file name. Enable the Original Name radio button to download the file with original file name.
5. Thumbnail: This feature is not yet active. 
6. File summary: A summary view of administrative metadata for the file. Full administrative metadata is available from the Admin metadata menu choice.
7. Object summary: A summary view of metadata for the associated object. Click the object's DRS ID to go to the object.
8. Batch summary: A summary view of metadata for the associated batch. Click the batch name to go to the batch.

Wordshack Screen

Wordshack is a central vocabulary maintenance system designed for use in the context of digital repositories and digital preservation services. In DRS2 Web Admin, authorized users will be able to add or update controlled terms managed in Wordshack and then apply these terms to objects and files stored in DRS2.



See the Working in Wordshack section for information about features available in this part of Web Admin.

Batch Loader Queue Screen

Batches scheduled in Batch Builder appear in the Batch Loader Queue in Web Admin. The loader queue displays the status of batches uploaded to the drop box. There are no role restrictions on viewing this screen.

Key options on the Batch Loader Queue screen are described below.

1. Loader Schedule: The schedule according to which the DRS 2 loader processes batches submitted through the SFTP drop boxes by DRS depositors.
2. Drop Box: DRS Secure FTP drop box for the batch.
3. Batch Directory: Name of the batch directory created in Batch Builder.
4. Depositor: Name of person who deposited the batch. This name is the WordShack person term that is mapped to the HUID supplied in BatchBuilder.
5. State: WAITING indicates that a batch is in the queue waiting for processing. LOADING indicates that the loader is actively processing the batch.

Accounts Screen

Every DRS contributor has an owner account. DRS uses these accounts to track ownership of deposited content and to send billing reports or other notifications. You can use the System Management > Accounts>Owner Accounts area of Web Admin to view and change owner contacts and billing codes. You can also view total number and size of files deposited under each billing code in the account.

See Managing Owner Accounts for tasks associated with this area of Web Admin.

Key options on the owner accounts summary screen are described below:

The Owner Accounts summary screen will present an A-to-Z list of owner codes and associated billing codes for which the user has a content_viewer, account_editor or account_manager role.

1. Owner code: Click the owner code to view owner account details and associated billing codes.
2. Billing code: All billing codes associated with an owner code display on the summary screen. Click the billing code to view details.

Key options on the individual owner account screen are described below:
 

1. Unit: Name of the owning Harvard organization, pulled from an Organization term in Wordshack.
2. Owner contact: Name of the primary DRS contact in the organization, pulled from a Person term in Wordshack. One owner contact is required but additional contacts can be added as needed. This contact receives quarterly billing reports and excessive content deletion reports.
3. Library director: Name of organization's director, pulled from a Person term in Wordshack. This contact receives excessive content deletion reports. This contact receives excessive content deletion reports.
4. Proxy: A proxy contact is someone in the organization (besides the library director) who needs to receive DRS notifications about excessive deletion of content. Pulled from a Person term in Wordshack. One proxy contact is required but additional contacts can be added as needed.
5. Billing contact: Name of a contact associated with a specific billing code, pulled from a Person term in Wordshack. This contact receives quarterly billing reports.
6. Project contact: Name of a project contact associated with a specific billing code, pulled from a Person term in Wordshack. This contact receives quarterly billing reports.

Web Admin users with the content_viewer role can view owner and billing account information. Users with the account_editor role can update this information. Users will see only the accounts for which they are authorized. See DRS2 user roles for more information about DRS2 roles.