HART Releases

Owned by Allison Powers
Last updated: Jun 24, 2024
3 min read

July 2024

  • Data Sync rejected records dashboard
    • New prompt and column for Brief Level.  Alma Brief Levels are documented on the LTS Documentation Center. 
  • Google Library Inventory items dashboard
    • Digitization Method column displays by default in dashboard output. 
  • Hathi ID comparison, an analysis used by LTS for Hathi data QC, now includes MMSID. 

December 2023

  • HD & ReCAP Item coding errors. This dashboard identifies active items where the Alma location code does not match the On File status of the item at HD or ReCAP.  Error conditions are:

    • Item barcode is On File at HD / ReCAP but the item is not coded for HD / ReCAP location
    • Item barcode is not On File at HD / ReCAP but the item location is coded for HD / ReCAP
    • Item barcode is On File at both HD / ReCAP
  • HD On Shelf and ReCAP On Shelf columns added to Alma Items -  HD & ReCAP table in Alma Metadata subject area

October 2023

  • Google Library Inventory items dashboard. This dashboard presents items from the Google Library Inventory Subject Area which includes:

    • Alma derived item, holdings, and bibliographic metadata for over 1 million Harvard volumes sent for scanning from 2004-present
    • Google data for tracking items through the scanning workflow including check-in date, date of scan, and viewability
    • Google data for scan quality and OCR accuracy
    • Google data for physical condition of items including items rejected for scanning due to condition
    • HathiTrust data for copyright status, full text availability, scanning agent and more
    • URNs linking to full text, if available

August 2023

  • New Subject Area: Google Library Inventory

    • Item, holdings, and bibliographic metadata for over 1 million Harvard volumes sent for scanning from 2004-present
    • Google data for tracking items through the scanning workflow including check-in date, date of scan, and viewability
    • Scan quality and OCR accuracy data
    • Physical condition of items that could not be scanned
    • HathiTrust copyright status and full text availability
    • Links to full text

    Other enhancements

    • New dimension in Alma Metadata for Google Scanned Items. Google Scanned Items contains data for items that are in HathiTrust. The source data for Google Scanned Items is 976 fields in FIG holdings.
    • New column Alma Metadata > Alma Items > Hathi Full Text Flag. The column is ‘Y’ for physical item barcodes that match a barcode in HathiTrust with scanned content.
    • Dashboard for Data Sync Rejected Records

March 2023

  • Barcode Lookup - DV a new enterprise dashboard for large files of barcodes. 
  • Enhance Barcode Lookup dashboard. Added new columns and prompts.

October 2022

Three new columns have been added to Alma Items table. 

  • Retention Commitment indicates if a commitment has been made to retain the item. Values are Y, N and null (empty).
  • Retention Note contains additional information regarding retention commitment.
  • Retention Reason is a controlled field for the commitment agreement. Current values: HATHI, HATHI_RECAP, RECAP

July 2022

Enhancements 

Two new columns have been added to Alma Holdings table. 

  • Cataloging Statistics for Title-level cataloging statistics in field 920.
  • LHR Number for OCLC Local Holdings Record number in field 990.

Fixes

  • Holdings Encoding level was incorrectly mapped from bibliographic leader rather than holdings leader. This is fixed.
  • Holdings Type was incorrectly mapped from bibliographic leader rather than holdings leader. This is fixed.
  • ReCAP Active Flag in Alma Metadata dimension was not correctly populated with Y/N values. This is fixed.

May 2022

  • New data source in Harvard Library subject area for Aleph Circulation History

Jan 2022

  • Remove Holdings Call Number Sort field as it is not being populated in the Holdings table
  • Fix non-numeric sorting on sequence number in MARC fields data for holdings and bibs

Nov 2021

  • Fix Accession FY in ReCAP Items to use Arrival Date
  • Fix Accession Year in ReCAP Items to use Arrival Date
  • Fix issue with On Shelf attribute in ReCAP Items where number of on-shelf items with sequence = 0 is not included in counts. 

Sept 2021

  • In Alma Metadata > MARC Fields, MARC Bib Sequence and MARC Holdings Sequence were changed to numeric fields to enable numeric sorting of fields in bibliographic and holdings records.
  • Holdings OCLC Number in Alma Metadata > Alma Holdings was incorrectly mapped to field 079. The field is now correctly mapped to 014 subfield $a.
  • The following datetime type fields were changed to date type fields:
    • Alma Bibs: Bib Created Date, Bib Modified Date
    • Alma Holdings: Holdings Created Date, Holdings Modified Date
    • Alma Items: Created Date, Modified Date
    • HD Tray: Tray Open Date, Tray Shelf Date, Tray Delete Date
    • HD Location: Location Open Date, Location Change Date
    • ReCAP Item: Arrival Date, Accession Date, Delete Date, Audit Date, Update Date
    • ReCAP History (all and last lookup): Ret Date, Refi Date, Ship Date
    • ReCAP Tray: Tray Change Date, Tray Open Date, Tray Delete Date
    • ReCAP Location: Location Open Date, Location Change Date