Custom thumbnails for any Alma bib, including print titles (using Alma-D thumbnail feature)

DRAFT PAGE

Note that Scanned Key Content via DRS has its own method for thumbnail display. See Scanned Key Content via DRS deposits

Forthcoming: info about when you might want to use this feature versus Scanned Key Content via DRS / MARC holdings.

Step 1 - Create digital inventory

1. Add a new “representation” in Alma using any of the available methods such as:

   1. From a search result, ‘Add representation’ option in the Action Menu

   2. From the MDE, use the ‘Add inventory’ menu to ‘Add representation’

2. In the Collection field, type ‘local’ and when the following suggested title appears, choose it: Local thumbnails and highlights.

   1. (This is for the initial testing. This will not be exposed as a ‘HOLLIS Staff Record Set.’ We may create a collection for each library for organization / management purposes.)

3. In the Representation details:

   1. Switch radio button to INACTIVE (Important)

   2. “Remote” checkbox should be UNCHECKED

   3. Set ‘Usage Type’ to Auxiliary (Important)

   4. Assign your library

   5. Save the representation. (You will add images afterwards).

4. Add Files

   1. Upload one or more files (png, jpg, PDF)

      1. NOTE: Alma will automatically sort these based on filename. You will have the option to re-sort later based on filename, label, or creation date. You may wish to name the files in a logical order.

   2. Alma will use the file name as the Label. Adjust if desired.

   3. Alma will automatically create a thumbnail based on the first file

5. WARNING - if you delete all Files it will delete the Representation too.

   1. If you need to replace a file and it’s the only one, add the new file first then delete the old one.

6. Optional: Notes

   1. If you wish to add a note, use the Note tab. These are not exposed in HOLLIS.

7. Save the representation and copy the representation number for the next step.

   1. All representations numbers start with 12…

Open

Step 2 - Add 919 to bib

1. Edit the bib in the MDE

2. Add field 919 with $a thumbnail

   1. Subfield $a is a controlled vocabulary so as you start to type you will see a suggestion and you can click on that to populate $a to avoid typos

3. In subfield $b of 919, paste in the representation number.

4. Save bib.

5. You will see the thumbnail and the ‘sample content’ in HOLLIS the next day.

Open

Bib field 919