REMEMBER: Only designated staff members are permitted to run jobs. Refer to the matrix at Jobs & Batch Processes to see which staff members are approved to run which jobs.

When to use

• This job may be used for one-time or periodic exports of a given set of titles numbering fewer than 10,000 bibs
• This job should not be confused with Alma publishing jobs, which publish incremental updates and deletes 
• This job can optionally include some, but not all, holdings fields. 
  • These holdings fields will be included if the Add Holdings parameter (not an exhaustive list): 852, 843, 853/863, 866
  • These fields will not be included (not an exhaustive list): 506, 541, 561, 583, 856, 9XX
• If you need to include ALL holdings notes (binding notes, version notes, etc.), see Using MARCedit to batch download bibs with holdings info

Exporting bibs 

Step 1: Create the set of All Titles or Physical Titles that you wish to export

1. • Please do not create sets of more than 5,000 records. If you need to export a larger set please contact LTS. 

Step 2: Go to Admin > Run a job

• • Choose Export Bibliographic Records
  • Select your set
  • Parameters:
    • Physical format: XML will be MARCXML, binary will be a .mrc file
    • Output format: your choice
    • Number of records in file: One File
    • Expand routine: leave blank for bib data only. Or choose Add holdings 
      • Add Holdings may include private data as noted by privacy indicators in relevant fields
      • Holdings fields will be embedded in the bib record
      • If there are multiple holdings they will be included
      • Not all holdings fields will appear (e.g. no fixed fields)
    • Export into folder: Private
    • FTP configuration: leave blank
    • Sub-directory: leave blank

Step 3: After submitting a job

• • You will receive an email when the job is done (on production only)
  • To access the records, go to Monitor Jobs > History and find your job. 
  • Click on the Report link, and there you will see "Link to Exported Records." After clicking this link you will see your file, which you can click to download.