Boxed Fiction - Romance fiction, etc.

Owned by Erin LaBove
Last updated: Dec 13, 2024 by Rachel Greenhaus
11 min read

Cataloging of Romance Novels

Romance novels are boxed in letter-size Hollinger boxes. Holdings records use the 977 field to link to one book in each box with an item record to retrieve the whole box.

Organization of boxes: (see chart below)

Note: Do NOT keep copy 2s. If SCH owns the book, send the 2nd copy to  Prison Books/BWB/More than Words.

 

Bib record

020 - SBN converted to ISBN

Series statement

500    First published by statement.

655 _7  Romance fiction. $2 lcgft

As appropriate:

655 _7  Medical fiction. $2 lcgft

650 _0 Nurses $v Fiction.

etc.

 

HOL record:

 

For the 1st book in a box:

852 8_ $b SCH $$c HD $$h Romance Novels $$i Box 70 $$m (Seifert Collection) $$z Request this item to retrieve all books in Romance Novels Box 70.

                                                                                      $$m (Various Authors, A)

Item - only the 1st book in each box has an item.

Barcode (double barcode) on box exterior and inside. Pencil in the barcode on title page verso of each book inside.

For books other than the first one in the box (ones without item records) add the following:

852 8_ $b SCH $$c HD $$h Romance Novels $$i Box 70 $$m (Seifert Collection) $$z Boxed with TITLE, BARCODE.

 

977 0_ $$a last name, first name of author in 100 field from first book in box. $$t Title from 245 for first book in box. $$f MMSID for first book in box.

 

ex: 977 0_ $$a Seifert, Elizabeth. $$t General hospital. $$f 990148349330203941

(Once the holding is saved, Alma will automatically create a 994 field with a subfield u with a permalink for the for the Hollis record of the first zine in a box. DO NOT delete this field

 

Helpful binding description language:

When there's a cut-out/peep-hole in the cover, that's called a die-cut, and a hidden/partially hidden illustration on the page after the cover is called a stepback.

Sample 563: Bound in original yellow paper with die-cut window and stepback illustration.

 

561 if needed for gifts

ex. 561 1_ $$a Gift of Andrea Cawelti.

for Cawelti books with bookplates use: 561 1_ Gift of Andrea Cawelti; illustrated bookplate on page 2 of cover: Cawelti.

 

583 housing note if needed

ex. $$3 cover $$a housed $$c 20230718 $$x Colibri $$2 pda $$5 sch

 

Label and marking on physical book:

On upper corner of tp verso write:

Romance Novels

Box #

Barcode on the box   Note: use double barcodes, 1 on the outside and one inside the box.

example in pencil on verso:

Romance Novels

Box 1

RSQNNP

Label on Hollingers:

Romance Novels

Box 1

(Nurse Novels) 

OR

(Jane Smith novels)

Note: Label as appropriate following examples below. 

Notes on previous cataloging and housing practices for Romance Novels

Holding records:

Previously each book in the box would get a number, for example Box 22.1, Box 22.2, etc. These would be noted in the 852 $$i. As of 2023 the decision was made to no longer number the individual books in the box. Boxes 1-90 have this numbering, so going forward the records will reflect the new policy. This will be most noticeable for anyone using the Browse function in Hollis to look through the individual titles in the boxes.

Housing:

Previously all the books housed in Hollingers were either covered with Colbri or housed in zip lock bags with stiffeners. Going forward the boxed romance novels do not need to be covered.

Since the books are no longer being numbered individually in the box or covered, they will not get individual stickers indicating their box as was previous practice.

 

Organization of Romance Fiction by box

These are grouped separately and housed in Hollinger boxes by category.

When you begin cataloging a new box, please make sure to record it in the spreadsheet so we do not duplicate box numbers

Romance Novels

Romance Novel Organization

 

 

 

 

 

Box 

Room?

Contents

Count

Label

Cataloged

HD

Barcode

1

 

Nurses 

32

 

Y

Y

RSMJC4

2

 

Nurses

29

 

Y

Y

RSMJC5

3

 

Nurses - Harlequin

18

 

Y

Y

RSMHU2

4

Y

Nurses 

12

 

Y

Y

RSMHPE

5

 

Harlequin (17)

17

 

Y

 

RSMKIG 

6

 

Harlequin (29)

30

 

Y

Y

RSMKIH

7

 

Harlequin

22

 

Y

Y

RSMJC3

8

 

Harlequin

17

 

Y

Y

RSMKII

9

 

Harlequin

18

 

Y

Y

RSMKIK

10

 

Harlequin

17

 

Y

Y

RSMKIL

11

 

Harlequin

17

 

Y

Y

RSMKIM

12

 

Harlequin

14

 

Y

Y

RSMKIN

13

 

Harlequin Presents #112-1293

24

Y

Y

Y 

RSMKIP

14

Y

Harlequin Presents #1315-2922

20

Y

Y

Y

RSMKIQ

15

 

Harlequin American Romance 0-656

19

Y

Y

Y

RSMUMV

16

Y

Harlequin American Romance (663-713

18

Y

Y

Y

RSMKIR

Harlequin Classic Library 

Harlequin Temptation (13-919)

Harlequin Blaze (368-558)

17

 

Harlequin Romance (3076-338? + mis.)

21

Y

Y

Y

RSMKIS

18

Y

Harlequin SuperRomance (166-1620)

13

Y

Y

Y

RSMIKIT

Harlequin Intrigue (93-832)

19

N

Harlequin (HQN, Next, Mira)

17

Y

Y

Y

RSMKEWE

20

Y

Bantam

18

Y

Y

Y

RSMKEX

21

Y

Silouette Desire (6-1774)

21

Y

Y

Y

RSMKEY

Silouette Publishes (118-285)

Silouette First Love (11-103)

22

1 perhaps

Silouette Special Eds.( 27-587)

17

Y

Y

Y

RSMKIU

23

Y 1-3

Silouette Special Eds.( 603-1594 +1

16

Y

Y

 

RSMKIV

24

Y

Silouette Special Ed. (1707-1941)

14

Y

Y

Y

RSMKEZ

Silouette Nocturne (30-86)

Romantic Suspence (1463-1611)

25

Y

Silouette Romance (373-1266 +1)

13

Y

Y

Y

RSMKF1

Silouette Misc.

26

Full

Silouette Intimate Moments, (4-1428)

19

Y

Y

Y

RSMKF2

27

Y

Pocket Books 

9

Y

Y

Y

RSMKF3

28

1-2?

Inspirational (Serenade Saga, White Dove, Heartsong, June Masters Bacher, Steeple Hill)

22

Y

Y

Y

RSMKF4

29

Y

Avon 

9

Y

Y

Y

RSMKF9

30

Y

Dell 

18

Y

Y

Y

RSMKF5

31

Y

Historical ((Onyx, Playboy, Topaz, Zebra)

11

Y

Y

Y

RSMKF7

32

Full

Historical (Avon, Bantam, Berkley, Dell, Harlequin, HQN, Mira, Jove, Warner)

32

Y

Y

Y

RSMKFE

33

Y

Fantasy 

6

Y

Y

Y

RSMKF8

34

Full 

Paranormal (Signet, Pocket Books, Dell, Jove, Lesiure, Zebra, Love Spell)

14

Y

Y

Y 

RSMKFA

35

Full

Paranormal (Berkeley Sensation, Onyx, Mira)

15

Y

Y

Y

RSMKFB

36

Full

Paranormal (Brava, Avon, HQN, Harlequin Nocutre, Grand CentralLove Spell)

13

Y

Y

Y

RSMKFC

37

Full

Misc (Ballentine, Brava, Dafra, Harper,  Jove, Sourcebooks, Topaz, Worldwide)

14

Y

Y

Y

RSMKFD

38

Y

Misc (Second Chance at Love, Mystique Books) 

18

Y

Y

Y

RSMKIW

39

1-2 more

Misc (Berkeley, St. Martins, Paradise, Forever, Zebra)

13

Y

Y

Y

RSMKFF

40

Y

Signet 

12

Y

Y

Y

RSMKFG

41

Y

African American (Indigo, plus 1 

11

Y

Y

Y

RSMKFH

42

1-2

African American 

12

Y

Y

Y

RSMKFI

43

Y

Amish 

7

Y

Y

Y

RSP9BH

44

Y

Various Authors

9

 

Y

 

RSP9BI

45

Y

Young Adult

8

 

 

 

RSMKFL

46

2 more

Louise Platt Hauck, including pseudonym Peter Ash

8

Y

Y

Y

RSMKIY

47

Full

Louise Platt Hauck

11

Y

Y

Y

RSMKIZ

48

Full

Louise Platt Hauck, including pseudonym Jean Randall

11

Y

Y

Y

RSMKJ1

49

Y

Louise Platt Hauck, including pseudonym Jean Randall

3

Y

Y

Y

RSMKJ2

50

Y

Oversize (True Vows)

3

Y

Y

Y

RSMKJ3

51

 Y

 Selena Montgomery

8

 

 

 

 

52

 

 

 

 

 

 

 

53

 

 

 

 

 

 

 

54

 

 

 

 

 

 

 

55

 

Seifert 

14

Y

 

 

RSNWEV

56

 

Seifert 

13

Y

 

 

RSNWEU 

57

 

Seifert 

14

Y

 

 

RSNWET 

58

 

Seifert 

14

Y

 

 

RSNWES 

59

 

Seifert 

11

Y

 

 

RSNWER 

60

 

Seifert 

14

Y

 

 

RSNWEL 

61

 

Seifert 

14

Y

 

 

RSNWEN 

62

 

Seifert 

11

Y

 

 

RSNWEM 

63

 

Seifert 

15

Y

 

 

RSNWEP 

64

 

Seifert 

13

Y

 

 

RSNWEQ 

65

 

Seifert 

11

Y

 

 

RSNWEJ 

66

FULL

Seifert 

16

Y

Y

 

RSNWEK

67

FULL

Seifert 

18

Y

Y

 

RSNWF9

68

 

Seifert 

29

Y

 

 

RSNWFB 

69

 

Seifert 

24

Y

 

 

RSNWFC 

70

 

Seifert 

26

Y

 

 

RSNWFD 

71

 

Seifert 

30

Y

 

 

RSNWFE 

72

FULL

Seifert 

20

Y

Y

 

RSNWFA

73

 

Seifert 

 

Y

 

 

 

74

 

Seifert 

 

Y

 

 

 

75

 

Seifert 

 

Y

 

 

 

76

 

Seifert 

 

Y

 

 

 

77

FULL

Cartland (Bantam)

16

N

 

 

RSMKJ4 

78

FULL

Cartland (Bantam)

19

N

 

 

RSP9E7 

79

FULL

Cartland (Bantam)

18

N

 

 

RSP9E8 

80

FULL

Cartland (Bantam)

18

N

 

 

RSP9E9 

81

FULL

Cartland (Jove)

17

N

 

 

RSP9IM 

82

FULL

Cartland (Jove)

16

N

 

 

RSP9J1 

83

Y

Cartland (Jove)

12

N

 

 

RSP9IY 

84

FULL

Cartland (Pyramid)

15

N

 

 

RSP9IX 

85

FULL

Cartland (Pyramid)

15

N

 

 

RSP9IV 

86

Y

Cartland (Pyramid/Avon)

3

N

 

 

 

87

FULL

Jenkins

13

Y

Y

Y

RSMK2Y 

88

FULL

Jenkins

14

Y

Y

Y

RSMK1D  

89

FULL

Jackson

18

Y

Y

Y

RSMK1E 

90

FULL

Jackson

18

Y

Y

Y

RSMK2L 

91

FULL

Mary Balogh

10

 

Y

 

RSP9S3

92

FULL

Mary Balogh

17

 

Y

 

RSP9S4

93

FULL

Mary Balogh

17

 

Y

 

RSP9S5

94

FULL

Mary Balogh

10

 

Y

 

RSP9S6

95

2 more

Mary Balogh

9

 

Y

 

RSP9S7

96

1 more?

Susan Andersen

10

 

Y

 

RSP9WD

97

1-2 more

Jo Beverley

8

 

Y

 

RSP9WC

98

FULL

Various Authors, A

10

 

Y

 

RSP9PV

99

FULL

Connie Brockway

9

 

Y

 

RSP9WB

100

FULL

Various Authors, A

10

 

Y

 

RSP9Q1

101

1 more

Stella Cameron

9

 

Y

 

RSP9WA

102

FULL

Jayne Castle

15

 

Y

 

RSP9VS

103

FULL

Jaid Black

16

 

Y

 

RSP9VT

104

FULL

Loretta Chase

11

 

Y

 

RSP9W7

105

FULL

Sandra Brown

13

 

Y

 

RSP9RU

106

1 more

Thea Devine

9

 

Y

 

RSP9W5

107

FULL

Christina Dodd

10

 

Y

 

RSP9WS

108

FULL

Various Authors, BA-BE

11

 

Y

 

RSP9YG

109

2 more

Jacquie D'Alessandro

10

 

 

 

RSP9WQ

110

FULL

Various Authors, BE-BO

12

 

Y

 

RSP9YH

111

FULL

Liz Carlyle

10

 

Y

 

RSP9W8

112

3 more

Liz Carlyle

7

 

Y

 

RSP9W9

113

FULL

Christina Dodd

11

 

Y

 

RSP9WT

114

3 or 4 more

Suzanne Enoch

7

 

Y

 

RSP9WR

115

FULL

Gaelen Foley

9

 

Y

 

RSP9WN

116

several

Jean R. Ewing

8

 

Y

 

RSP9SB

117

FULL

Jane Feather

10

 

Y

 

RSP9WQ

118

1 more

Lori Foster

11

 

Y

 

RSP9WL

119

FULL

Suzanne Forster

13

 

Y

 

RSP9WP

120

3-4 more

Various Authors, F

8

 

Y

 

RSP9Y4

121

1-2 more

Patricia Gaffney

8

 

Y

 

RSP9WM

122

FULL

Various Authors, BR

11

 

Y

 

RSP9Y7

123

FULL

Rachel Gibson

10

 

Y

 

RSP9X4

124

2 more

Eloisa James

8

 

Y

 

RSP9WV

125

3 more

Laura Lee Guhrke

7

 

Y

 

RSP9WK

126

FULL

Georgette Heyer

10

 

Y

 

RSP9WJ

127

3 more

Lorraine Heath

7

 

Y

 

RSP9X5

128

FULL

Various Authors, CA

10

 

Y

 

RSP9Y8

129

FULL

Emma Holly

11

 

Y

 

RSP9X6

130

FULL

Linda Howard

13

 

Y

 

RSP9WI

131

FULL

Linda Howard

13

 

Y

 

RSP9WH

132

FULL

Various Authors, CA-CH

12

 

 

 

RSP9Y5

133

FULL

Various Authors, CH-CR

12

 

Y

 

RSP9Y6

134

FULL

Cheryl Holt

11

 

Y

 

RSP9X3

135

FULL

Elizabeth Hoyt

10

 

Y

 

RSP9X2

136

FULL

Various Authors, DA-DE

11

 

Y

 

RSP9Y3

137

FULL

Various Authors, GA-GE

11

 

Y

 

RSP9Y1

138

2-3 more

Stephanie James

14

 

Y

 

RSP9WU

 

139

FULL

Sabrina Jeffries

10

 

Y

 

RSP9WZ

140

FULL

Various Authors HA

12

 

Y

 

RSP9Y2

141

FULL

Various Authors, HA-HO

11

 

Y

 

RSP9XY

142

several

Sherrilyn Kenyon

7

 

Y

 

RSP9WY

143

FULL

Laura Kinsale

10

 

Y

 

RSP9X1

144

FULL

Various authors, JO

10

 

Y

 

RSP9YD

145

FULL

Lisa Kleypas

9

 

Y

 

RSP9WX

146

FULL

Lisa Kleypas

10

 

Y

 

RSP9WW

147

FULL

Various Authors, HO-HU

10

 

Y

 

RSP9XZ

148

2 more

Kathleen Korbel

14

 

 

 

RSP9XF

149

FULL

Jayne Ann Krentz

11

 

Y

 

RSP9XG

150

FULL

Jayne Ann Krentz

13

 

Y

 

RSP9XH

151

FULL

Jayne Ann Krentz

13

 

Y

 

RSP9XI

152

FULL

Various Authors, JA-JE

10

 

 

 

RSP9XX

153

FULL

Various Authors, JE-JO

11

 

Y

 

RSP9YA

154

FULL

Stephanie Laurens

10

 

Y

 

RSP9XE

155

1-2 more

Stephanie Laurens

8

 

Y

 

RSP9XD

156

FULL

Edith Layton

13

 

Y

 

RSP9XB

157

2-3 more

Edith Layton

8

 

Y

 

RSP9XC

158

FULL

Various Authors, JO-JU

11

 

Y

 

RSP9YB

159

FULL

Various Authors, LE-LI

12

 

Y

 

RSP9YE

160

FULL

Various Authors, LA-LE

13

 

Y

 

RSP9YF

161

FULL

Various Authors, KA-KN

13

 

 

 

RSP9YC

162

FULL

Julia London

9

 

Y

 

RSP9XU

163

FULL

Kat Martin

11

 

Y

 

RSP9XV

164

FULL

Various Authors, L-M

11

 

Y

 

RSP9RK

165

1 more

Lora Leigh

10

 

Y

 

RSP9X9

166

3 more

Lora Leigh

7

 

Y

 

RSP9X7

167

FULL

Various Authors, MA

10

 

Y

 

RSP9Y9

168

FULL

Various Authors, MC

11

 

Y

 

RSP9YL

169

FULL

Various Authors, MA

11

 

Y

 

RSP9YJ

170

FULL

Various Authors, A-D

11

 

Y

 

RSP9Z4

171

FULL

Various Authors, I-L

11

 

Y

 

RSP9QH

172

FULL

Various Authors, MO

10

 

Y

 

RSP9YN

173

FULL

Various Authors, D-I

10

 

Y

 

RSP9R8

174

FULL

Elizabeth Lowell

10

 

Y

 

RSP9XT

175

FULL

Elizabeth Lowell

13

 

Y

 

RSP9XS

176

FULL

Various Authors, MA-MC

10

 

Y

 

RSP9YM

177

FULL

Various Authors, ME-MO

11

 

Y

 

RSP9YP

178

3 more

Susan Elizabeth Phillips

7

 

Y

 

RSP9XQ

179

3 more

Patricia Potter

6

 

Y

 

RSP9X8

180

FULL

Various Authors, N-O

14

 

Y

 

RSP9Z5

181

2 more

Karen Ranney

8

 

Y

 

RSP9Z2

182

1 more

Patricia Rice

9

 

Y

 

RSP9Z1

183

1 more

Various Authors, P

9

 

Y

 

RSP9YR

184

FULL

Various Authors, RI-RO

10

 

Y

 

RSP9YT

185

1 more

Various Authors, Q

9

 

Y

 

RSP9YQ

186

2-3 more

Various Authors, RO-RY

9

 

Y

 

RSP9YS

187

FULL

Various Authors, SA-SM

12

 

Y

 

RSP9YV

188

3-4 more

Deborah Simmons

9

 

Y

 

RSP9YZ

189

1-2 more

Various Authors, SI

9

 

Y

 

RSP9YU

190

FULL

Various Authors, SM-SP

11

 

Y

 

RSP9YX

191

FULL

Various Authors, SP-SU

13

 

 

 

RSP9YW

192

1 more

Barbara Dawson Smith

10

 

Y

 

RSP9XN

193

FULL

Anne Stuart

15

 

Y

 

RSP9XJ

194

FULL

Anne Stuart

14

 

Y

 

RSP9XK

195

FULL

Anne Stuart

14

 

Y

 

RSP9XL

196

2-3 more

Anne Stuart

9

 

Y

 

RSP9XM

197

5 more

Various Authors, SU-T

5

 

Y

 

RSP9XW

198

FULL

Various Authors, W

11

 

Y

 

RSP9YY

199

5 more

Foreign Language

14

 

 

 

RSP9YI

200

FULL

Nurses (B-D)

20

 

Y

 

RSP9SF

201

FULL

Nurses (D)

20

 

 

 

RSP9SG

202

FULL

Nurses (D-G)

19

 

 

 

RSP9SH

203

FULL

Nurses (G-H)

21

 

 

 

RSP9SI

204

FULL

Nurses (H-M)

21

 

 

 

RSP9SJ

205

FULL

Nurses (M-W)

20

 

 

 

RSP9SK

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Girlhood Fiction

 

Cataloged the same as Romance novels except use Girlhood Fiction in subfield h of the 852.

The z note in the 852 for the first book holdings record only (the one with the barcode): $$z Request this item to retrieve all books in Girlhood Fiction Box #.

For the 1st book in a box:

852 8_ $b SCH $$c HD $$h Girlhood Fiction $$i Box 1 $$m (Sweet Valley High 1-20) $$z Request this item to retrieve all books in Girlhood Fiction Box 1.

                                                                                    

Item - only the 1st book in each box has an item.

Barcode (double barcode) on box exterior and inside. Pencil in the barcode on title page verso of each book inside.

For books other than the first one in the box (ones without item records) add the following:

852 8_ $b SCH $$c HD $$h Girlhood Fiction $$i Box 1 $$m (Sweet Valley High 1-20) $$z Boxed with TITLE, BARCODE.

 

977 0_ $$a last name, first name of author in 100 field from first book in box. $$t Title from 245 for first book in box. $$f MMSID for first book in box.

 

When you begin cataloging a new box, please make sure to record it in the spreadsheet so we do not duplicate box numbers

 

Girlhood Fiction Organization

 

 

 

 

 

Box 

Room?

Contents

Count

Label

Cataloged

HD

Barcode

1

N

Sweet Valley High 1-20

20

 

 

 

 

2

N

Sweet Valley High 21-40

20

 

 

 

 

3

Y

Sweet Valley High 41-48

8

 

 

 

 

4

N

Mysteries - Nancy Drew

15

 

 

 

 

5

N

Mysteries - Ruth Fielding, Beverly Gray, Judy Bolton

15

 

 

 

 

6

N

Careers (Nurses) - Cherry Ames, Sue Barton

17

 

 

 

 

7

Y

Careers (Nurses) - by Dorothy Deming

13

 

 

 

 

8

 N

Careers (Nurses, Flight attendants)

 15

 

 

 

 

9

 

Mysteries

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Pulp Literature

 

Cataloged the same as Romance novels except use Pulp Literature in subfield h of the 852.

The z note in the 852 for the first book holdings record only (the one with the barcode): $$z Request this item to retrieve all books in Pulp Literature Box #.

 

For the 1st book in a box:

852 8_ $b SCH $$c HD $$h Pulp Literature $$i Box 1 $$z Request this item to retrieve all books in Pulp Literature Box 1.

                                                                                    

Item - only the 1st book in each box has an item.

Barcode (double barcode) on box exterior and inside. Pencil in the barcode on title page verso of each book inside.

For books other than the first one in the box (ones without item records) add the following:

852 8_ $b SCH $$c HD $$h Pulp Literature $$i Box 1 $$z Boxed with TITLE, BARCODE.

 

977 0_ $$a last name, first name of author in 100 field from first book in box. $$t Title from 245 for first book in box. $$f MMSID for first book in box.

When you begin cataloging a new box, please make sure to record it in the spreadsheet so we do not duplicate box numbers

 

Box

has room?

Count

cataloged

HD

Barcode

Box

has room?

Count

cataloged

HD

Barcode

1

 

19

 

Y

RSPVJ2 

2

 

20

 

Y

RSPVJ1

3

 

17

 

Y

RSPVJA 

4

 

19

 

Y

RSPVJ9 

5

 

18

 

Y

RSPVIS  

6

no

17

 

 

RSP9SA

7

no

18

 

 

RSP9S2

8

no

14

 

 

RSP9SC

9

no

14

 

 

RSP9SD

10

no

15

 

 

RSP9S8

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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