Culinary pamphlets transferred from PR-6

Triage

Pamphlets will be triaged into three categories:

Free standing monographs that will be housed individually like any other monograph.
Culinary pamphlets which will be housed in Hollinger boxes by category.
Ephemera that will go into a separate Culinary Ephemera Collection to be created. Put items into the boxes designated for pending Culinary Ephemera.

Record keeping

For those removed from PR-6, annotate FileMaker Pro Culinary Database to indicate removal:

Physical Processing

Those that will be treated like a free-standing monograph will be physically processed according to its condition and format like any other monograph. They will receive no longer recieve a bookplate.

Those designated for hollinger boxes will be either Colibried or zip-lock bagged as follows, Zip lock bags preferred:

INSTRUCTIONS FOR PHYSICALLY PROCESSING CULINARY PAMPHLETS.docx

Culinary Pamphlets do not get bookplates. Do write “Schlesinger Library” and PR-6 and the source if known.

Order record

Material removed from PR-6 will be accessioned and received.

Anne Hartmere has searched all/most of the pamphlets. The search slips are short. Please look for them. Please search items again and do not rely on the slip for accessioning.

VENDOR CODE: XGIFT

ACQUISITIONS METHOD: Gift

Add Note in Notes tab: Transferred from PR-6, Culinary Pamphlets Collection

Holding record

541 0_ #c Transfer;

#a PR-6, Culinary Pamphlets Collection (information about original source if available);

#d [YYYY].

#5 sch

852 8_ #b SCH

#c GEN

#h Culinary Pamphlets

#i Box [no.]

#m [(Category)]

Culinary Pamphlets Categories

Example:

852 8_ #b SCH

#c GEN

#h Culinary Pamphlets

#i Box 1

# (Appetizers and Snacks)

Marking: Cross out the old PR-6 box number, write in the new box number and barcode.

Bibliographic record

Nothing in particular is added to the bibliographic record

Scanning key content [Temporarily not functional, awaiting development for Alma]

Key Content of pamphlets will be scanned at the point of arrival.

Accessioner will suggest a category for boxing. Catalogers should feel free to question this. Be aware that items might easily live in one or more different boxes.

Catalogers should also feel free to send something back to the ephemera category if it is “uncatalogable.”

Statistics (aleph specific)

H10 #c pr6

Macros and templates

to be developed?

Status of Culinary Pamphlets (Historical info)

Currently there are two “pockets” of culinary pamphlets:

PR-6 in the pool vault which is inventoried in the Access Database. (the issue of two copies to be explored

Cataloged pamphlets which are in Hollis and are located in the Hollinger Boxes, grouped by topic. Please note that even though they are grouped in boxes by topics, they are each cataloged individually and have subject headings which allow for access from more than one topic. For example a pamphlet might be about Crisco in Jewish cooking. We’ve put it in a box of Jewish cooking rather than the one on Shortening, Oils etc. Many pamphlets would fit in more than one category.

Currently, these Hollingers are being staged on the 3^rd floor in the new space. We are adding to them as we catalog. Once a box is full, it will be closed and a new one on that topic will be started. Note that the categories are currently in alpha order, but as we add at the end, this order will not be continued. In Hollis they are described as Culinary Pamphlets, Box _, (Category).

Question: Given the way these are used, where should their permanent home be?

(Note that there are also many culinary pamphlets already cataloged and in the collection as stand-alone monographs.)

Ultimately, PR-6 will be systematically sorted. Anything that can be appropriately cataloged as a monograph will come out. It will be cataloged and housed “stand-alone”, i.e. like any other monograph, or it will be cataloged individually, but added to the Hollinger Boxes by topic. Anything in PR-6 that cannot be reasonably cataloged will stay in PR-6 which will ultimately become a culinary ephemera collection.

We have sorted through some of PR-6 and pulled out monographs. We added a note in the column “SL notes” to say “Removed to cataloged culinary pamphlets”

Question for you is how you would like this to happen – delete, or note to say it’s been removed to culinary pamphlet collection?

Many of the pamphlets already in Hollingers have come from PR-6, but many have also come from a backlog of current receipts (purchases and gifts) that arrived after Cul Pams was “frozen.” Going forward pamphlets appropriate for the Hollingers are cataloged and go directly into the boxes.

There is a spreadsheet of categories on g:drive at SCHLES/COLLECTION SERVICES/BOOKS/CULINARY PAMPHLETS/CUL PAM CATEGORIES

We are getting ready to do a round of QC where we will look at cataloging against the Hollingers to see if they are in agreement.

Note – more than 200 pamphlets have been scanned as part of Scanning Key Content project. Some of them already have links in Hollis although we don’t have explicit instructions that they fall within fair use. We have asked for guidance. An example is Fun Filled Butter Cookie Cookbook http://hollis.harvard.edu/?q=ex-Everything-1.0:%22FUN%20FILLED%20BUTTER%20COOKIE%22