December 2023 Release - Harvard Highlights

Owned by Maureen Elizabeth Driscoll
Last updated: Nov 29, 2023 by Kara Young


Ex Libris Documentation

Harvard Alma working groups have summarized key updates below. See the Ex Libris monthly notes for complete details:

General

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Acquisitions / Finance

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Analytics & Reporting

Enhancements

  • As part of an ongoing project and in alignment with the Analytics Community of Practice, Ex Libris is enhancing Alma Analytics documentation. This initiative supports users understanding of Alma data available in Alma Analytics. This month the following tables in Funds Expenditure subject area have been updated:
  • Analytics idea exchange Idea Exchange
    Service Authentication Note and Service Public Note fields were added to E-Inventory > Service Details. These fields display the authentication note and public note that are entered in the Notes tab of the electronic service. For more information, see Managing Electronic Resources.
  • The bibliographic record Bibliographic Rank field was added to the Bibliographic Details dimension in every subject area in which it appears. This field displays a number that signifies the value of the bibliographic data in the record relative to other records for the title. For more information, see Bibliographic Ranking in Metadata Editor.

Resolved

  • After previewing an Alma report with the Analytics New Layout the Primo report previews did not work. This was fixed.
  • When exporting analytics reports, the reports never complete the export process. This was fixed by adding the RCOUNT(1) column to the report.
  • An incorrect value appeared for the Analytics Objects > Analytics Object Details > Scheduled Frequency field in analytics reports. This was fixed.
  • The report URL of analytics objects did not work if the report name contained diacritics. This was fixed.
  • Users with many roles assigned to them received an error message when clicking the Shared with Me link from the main Analytics menu. This was fixed.

APIs

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Course Reserves/Leganto

Enhancements

  • It is now possible to set a default citation status according to the material type of the citation. This development gives libraries more control over which citations will be sent to the library for review, and which citations can complete automatically.  To configure, first add the code or codes of the material types that you would like to have set automatically to the citation_by_material_type (Configuration > Leganto > List Management > Course Reserves Automatic Statuses) parameter. Then configure the status you would like those materials types to have when they are added to Leganto lists in citation_by_material_type_status (Configuration > Leganto > List Management > Course Reserves Automatic Statuses). The list of material type codes is available in (Configuration > Fulfillment > Courses > Citation Material Type) 
  • When configured, archived lists can be included in the Demand in other lists calculation that enables library staff to see which reading lists or courses utilize the same resource when reviewing and processing citations. When the parameter demand_in_other_lists_include archived_lists (Configuration > Fulfillment > General > Other Settings) is set to true (default false), archived lists are included in the Demand in other lists calculation and are displayed in the This Record In Other Lists table. When set to false, citations associated with at least one archived list are excluded from the the Demand in other lists calculation
  • Leganto now displays the service unavailable message for electronic services. When Display service temporarily unavailable message is set to Yes (Electronic collection > Edit Service action > Electronic Service Editor Activation tab), you can now customize the Service unavailability display message that is displayed in Leganto when a link is unavailable (Idea Exchange)

Resolved

  • In some cases, thumbnail images were not displayed in Leganto. This was fixed.


Digital Resource Management

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E-Resources

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Fulfillment

Resolved

  • In some cases, the 'Loans - Due Date Correction after Calendar Change' job modified loans due date even though it did not fall on a closed day. This was fixed. 
  • Corrupted data caused creation of new requests to fail. Thiis was fixed. In addition, a check was added where if for whatever reason corrupted data does exist, it will not result in a failure to create new requests.
  • The Item history was displaying an incorrect Return circulation desk name. This was fixed for most cases. There is a specific case where the Return circulation desk name will be empty - this is still being resolved

Resource Management

Resolved

  • Bib records with dual appearances of headings, one without subdivisions and the other with, experienced a full linking error for the latter. This caused the removal of subdivisions during the preferred term correction job. The issue has been rectified, ensuring that headings with subdivisions are now partially linked, and the subdivisions persist after the preferred term correction job.