Harvard defined MARC fields

Local Bibliographic Fields

900   Aleph system number (NR) 

In Alma Analytics: Physical Items > Bibliographic Details > Local param 01

• Do not edit

• Former Aleph system number, nine digits with leading zeros (no check digit)

• Also referred to as Aleph bib number or HOLLIS number

901   HULPR record number, short form (NR)

In Alma Analytics: Physical Items > Bibliographic Details > Local param 02

• Do not edit

• Usage

  • 1985-June 30, 2002

• Indicators

  • First   Check digit

  • 0-9   Check digit value

  • Second  Undefined; contains a blank 

• Subfield Codes

  • $a  HULPR record number, short form (NR)

    • Short form is: 3 letters, 4 digits

• Aleph H01

903  HULPR record number, RLIN form (NR)

• Do not edit

• Usage

  • 1985-June 30, 2002

• Indicators - Both undefined; each contains a blank

• Subfield Codes

  • $a  HULPR record number (1985-June 30, 2002) in RLIN form (NR) 

• RLIN form: MH, HULPR record number with check digit, HOLLIS institution code, e.g., MHATT43861HU

• Aleph H03

905   LC classification code (for reporting)  (NR) 

In Alma Analytics: Physical Items > Bibliographic Details > Local param 03

• In CONVerted records, taken from LCCLASS fixed field H05 is indexed for staff and displays to staff; index is not available to Web OPAC and field does not display in Web OPAC.

• Indicators - Both undefined; each contains a blank

• Subfield Codes

  • $a  LC Classification Code  (NR)

    • Entered as follows:

    • First three letters from alphabetic part of LC class number, left justified and blank filled (with each blank input as ^), followed by up to 4 digits from the  numeric part of LC class number, right justified and padded with zero(s).

    • Examples:

    • BT^0098

    • PZ^0003

    • E^^0547

    • KJE0958

• Aleph H05

906 Don't use – appears in CZ records

911   Harvard Bookplate (R) 

In Alma Analytics: Physical Items > Bibliographic Details > Local param 06

• Contains the budget used to pay for the item. Budget codes associated with donor funds are used to display the appropriate donor book plate in the online catalog. The field itself does not display to the public.

  Indicators - Both undefined; each contains a blank

  Subfield Codes
  $a Budget string, excluding object code and fiscal year (NR)

  Example: 415.37880..565589.655290.0000.00000

• See documentation: https://harvardwiki.atlassian.net/wiki/x/moOUAg

• Aleph HBP

913   OCLC Data Sync rejected record (NR)

• (definition in progress)

• This field is added to bibliographic records by an automated process that uses OCLC Data Sync reports of rejected records as input. Presence of the field indicates the record contains errors that need to be resolved before the record can be successfully processed by Data Sync and holdings set in WorldCat.  

• Subfield codes

  • $$a (NR)

    • Contains "OCLC Data Sync rejected record"

  • $$b (NR)

    • Contains OCLC number of the rejected record 

• See documentation: OCLC Data Sync: Processing error reports from staging

914  

OCLC holdings flag "NO-WORLDCAT" (NR)

In Alma Analytics: Physical Items > Bibliographic Details > Local param 09

• Used by Harvard's OCLC Data Sync workflow to eliminate records from batches sent to OCLC for the symbol setting process. 

• Records with NO-WORLDCAT will not be sent to OCLC and no symbol will be set in OCLC for this record. Suppressed records do not require this flag – they are not shared with any data partners.

• This field is automatically removed when records are brought in (via Merge) from Search Resources and Connexion

• Note: the use of 908 in the holdings is no longer used to determine whether something is sent to OCLC. 

• See best practice and usage: OCLC Data Sync: Maintaining Holdings in WorldCat: September, 2022-

• Subfield codes

  • $$a Code (NR)

    • Select from the Alma controlled vocabulary dropdown list. One valid option: NO-WORLDCAT

• Indicators - both undefined, each contains a blank 

915   Harvard Database Type (R)

• Used for Primo Database search. Refers to type of database (e.g. reference, indexes, etc.)

• This is a controlled vocabulary. Do not use values not in the vocabulary. The field contains codes which are translated in Primo to display values for faceting, search, etc. 

• Subfield codes

  • $$a Database type code (NR)

    • Select from the Alma controlled vocabulary dropdown list

• Indicators - both undefined, each contains a blank 

916   Harvard Database Subject Category (R)

• Used for Primo Database search. Refers to subject category of database (e.g. economics, etc.)

• This is a controlled vocabulary. Do not use values not in the vocabulary. The field contains codes which are translated in Primo to display values for faceting, search, etc. 

• Subfield codes

  • $$a Database category code (NR)

    • Select from the Alma controlled vocabulary dropdown list

  • $$b Best bet indicator (NR)

    • The only permitted value is "best" e.g. $$b best

•  Indicators - both undefined, each contains a blank

917   Harvard Database scope note (R)

• Used for Primo Database search.  

• Subfield codes

  • $$a Database scope note (NR)

•  Indicators - both undefined, each contains a blank 

918   Harvard Database URN (NR) 

• Used to store staff-assigned URNs for databases

• URN will display in Primo so patrons and staff can easily see the durable Harvard link directly to the proxied e-resource  

• Subfield codes

  • $$a URN (NR)

•  Indicators - both undefined, each contains a blank

919   Thumbnails and embedded images for Alma-D Scanned Key Content

• Thumbnails/images stored in Alma-D as auxiliary content

• Not to be used for DRS method

• Syntax: $$a thumbnail $$b {Dig Rep ID}

• Example: $$a thumbnail$$b 122733144900003941

929   Non-standard access title -- technical services (NR) 

In Alma Analytics: Physical Items > Bibliographic Details > Local param 04

• Indicators

  • First   Definition in Hollis (1985-June 30, 2002) [OBSOLETE]  

    • Blank   Not for public use 

    • 0       For public use  [OBSOLETE]

  • Second   Filing indicator

    • Blank    No filing indicator value supplied

    • 0-9      Characters to be ignored in filing

• Subfield Codes

  • $a  Short title/title proper  (NR)

  • $b  Remainder of title or title in other language (NR)

  • $c  Remainder of title page transcription/statement of responsibility (NR)

  • $h  Medium  (NR)

  • $n  Number of part/section of a work  (R)

  • $p  Name of part/section of a work  (R)

  • $d  Designation of section, etc. (pre-AACR2 serials)  (R)

  • $e  Name of section, etc. (pre-AACR2 serials)  (R)

• Aleph H29

948   Recon coded note  (R)

• In CONVerted records, 948 retagged; displays only to staff.

• Contains fixed format information about titles converted as part of the HUL recon project. Data consist of a 3-letter source code, a 4-characater operator ID, a faculty code, a project code, and BOX followed by the card box number or VOL followed by the book shelflist volume number.

• Source codes may be:

  • ORC      OCLC record claimed by OCLC staff

  • ORH      OCLC record claimed by Harvard staff

  • ORK      Record keyed by OCLC staff

  • SRK      Record keyed by SAZTEC staff

• Indicators - Both undefined; each contains a blank

• Subfield Codes

  • $a  Information or history reference (R)

  • $b  Date the field was processed by OCLC, in the form yyyymmdd (NR)

  • $c  Date the field was processed/loaded into HULPR, in the form yyyymmdd (NR)

• Aleph H48

950, 951 and 952   Reserved by LTS for use in publishing / reporting administrative data about each record

• These fields are reserved for use by LTS for publishing purposes. 

955   IRIS event heading (R)

• Used for exporting data to IRIS consortium (Biblioteca Berenson)

•  

  • 1 Art exhibitions

  • 2 Congresses

•  

  • $a City (NR)

  • $b Host institution (NR)

  • $f Date (NR)

  • $k Event class (Art exhibitions, Congresses) (NR)

  • $5 Owning sublibrary (NR)

    • Aleph H55

956   Link to thumbnail for Primo VE search result display

• To use a specific page from a DRS page-turned-object as a thumbnail: $$uhttps://nrs.harvard.edu/urn-3:DOAK.RESLIB:27255343:THUMBNAIL?n=10

• For Legacy (DRS) Scanned Key Content (where image is also embedded in Details display) format must be: $$a legacyKeyContent $$u https://nrs.harvard.edu/urn-3:RAD.SCHL:14275389:THUMBNAIL

• May be used to general a thumbnail for any record as long as $u link returns an image. Must use https.

959   System-use only – local dedupe key for Primo VE

• This field is automatically added to some records as part of a print/electronic record deduplication, as well as for ReCAP

979   Non-standard name access -- technical services (NR) 

In Alma Analytics: Physical Items > Bibliographic Details > Local param 05

• Indexed and displayed only to staff; not displayed in Web OPAC.

• H79 defined to provide a provisional name access point that is not indexed for access in the Web OPAC.  Subfields are defined as for 100, 110, or 111 fields, depending upon the value of the second indicator.

• Indicators

  • First    Undefined; contains a blank

•  

  • Second   Type of name

  • Blank  No type of name specified

  • 1      Personal name (100)

  • 2      Corporate name (110)

  • 3      Meeting/conference name (111)

• Subfield Codes - Personal name (100)

  • $a  Name (surname and forenames)  (NR)

  • $b  Numeration  (NR)

  • $c  Titles and other words associated with a name  (R)

  • $d  Dates associated with a name  (NR)

  • $e  Relator term  (R)

  • $f  Date of a work  (NR)

  • $g  Miscellaneous information  (NR)

  • $k  Form subheading  (R)

  • $l  Language of a work  (NR)

  • $n  Number of part/section of a work  (R)

  • $p  Name of part/section of a work  (R)

  • $q  Fuller form of name  (NR)

  • $t  Title of a work  (NR)

  • $u  Affiliation  (NR)

  • $4  Relator code  (R)

• Subfield Codes - Corporate name (110)

  • $a  Corporate name or jurisdiction name as entry element  (NR)

  • $b  Subordinate unit  (R)

  • $c  Location of meeting  (NR)

  • $d  Date of meeting or treaty signing  (R)

  • $e  Relator term  (R)

  • $f  Date of a work  (NR)

  • $g  Miscellaneous information  (NR)

  • $k  Form subheading  (R)

  • $l  Language of a work  (NR)

  • $n  Number of part/section/meeting  (R)

  • $p  Name of part/section of a work  (R)

  • $t  Title of a work  (NR)

  • $u  Affiliation  (NR)

  • $4  Relator code  (R)

• Subfield Codes - Conference name (111)

  • $a  Meeting name or jurisdiction name as entry element  (NR)

  • $b  Number  [OBSOLETE]

  • $c  Location of meeting  (NR)

  • $d  Date of meeting  (NR)

  • $e  Subordinate unit  (R)

  • $f  Date of a work  (NR)

  • $g  Miscellaneous information  (NR)

  • $k  Form subheading  (R)

  • $l  Language of a work  (NR)

  • $n  Number of part/section/meeting  (R)

  • $p  Name of part/section of a work  (R)

  • $q  Name of meeting following jurisdiction name entry

  • element  (NR)

  • $t  Title of a work  (NR)

  • $u  Affiliation (NR)

  • $4  Relator code  (R)

• Aleph H79

98X  RESERVED for EOD use

991  Used for WorldCat Updates - reason for record output

• See OCLC WorldCat Updates in Alma

998  No-overlay field (NR) 

In Alma Analytics: Physical Items > Bibliographic Details > Local param 07

• The general intent of this field is to prevent overlay of the record through automated processes, though there may be exceptions. Best practice is to NOT use field 998, and to catalog in Connexion when appropriate. 

• Note that specific fields with subfield 5, and local fields, are protected even when a record is overlaid; therefore staff should not use 998 solely due to the presence of fields with $5. See Alma Merging Algorithms and Protected Fields, incl. valid subfield 5 codes for details on protected fields. 

• This field was added to all migrated records from Aleph, with the exception of records where the holding has 908 $a with p or i. Units may request to have the field removed from batches of records so that they may be upgraded through batch loads. 

• This field is automatically removed when records are brought in (via Merge) from Search Resources and Connexion

• Example: 998 $$a NO-OVERLAY

Local Holdings Fields

014   OCLC Record Number (R)

In Alma Analytics: Physical Items > Holding Details > Local param 07

Indicators - both blank

Subfield Codes

$a OCLC record number (NR)

$b Source of number: OCoLC (NR)

In form: $a 4815820 $b OCoLC

079   Will be obsolete in future: OCLC Record Number (R)

Indicators
First
0 OCLC number - master record

Second
Blank - Undefined

Subfield Codes
$a OCLC record number (NR)
In form: ocm4815820 or ocn122824780
$z Cancelled/invalid system control number (R)

901   HULPR record number, short form  (NR)

903   HULPR record number (1985-june 30, 2002), in RLIN  form  (NR)

904  System use only (OCLC Data Sync)

This field is a copy of 014 and is used for system purposes during the OCLC Data Sync process. 

908

   Cataloging status (catstat) for holding  (NR)

  This field is no longer used to determine what gets sent to OCLC. Please see bib field 914 to learn how to prevent a record from being sent to OCLC. 

This field may be used by staff for local tracking purposes. 

In Alma Analytics: Physical Items > Holding Details > Local param 01

Indicators - Both undefined; each contains a blank

Alma usage: 

Subfield Codes

$a  Cataloging status coded value  (NR) 

• p = preliminary (not cataloged).

• Optional depending on a unit's practice: 

  • c 

  • i

Aleph H08. Historical usage: 

• Subfield Codes

• $a  Cataloging status coded value  (NR) 

• Code    Meaning

• p     preliminary (not cataloged)

• c     cataloged

• i      intermediate (goes to OCLC, is eligible for overlay)

• x     suppressed [OBSOLETE] [in CONVerted records only; field STA is used to specify that Holding Record is suppressed] 

•   $b   Date (in form yyyymmdd) (NR) 

  • N.B. Date may be input by entering subfield b with content t -- i.e., $bt.  Upon saving record, system will change t to  today's date.

  • N.B. Date may be input by entering subfield b with content o -- i.e., $bo.  Upon saving record, system will change o to     20020630

HULPR CONVerted records, values from HULPR LOC second indicator, value p (preliminary), c (cataloged), x (suppressed)

909   Reporting field/subfield  (R) 

In Alma Analytics: Physical Items > Holding Details > Local param 02

•  

  • See "Recording Reject Decisions" on Collection Management - Policy for Suppression and Deletion

•  

  • See "Recording Reject Decisions" on Collection Management - Policy for Suppression and Deletion

In CONVerted records, HULPR LOC subfield k with each blank represented by ^

Blank must be entered as ^ in this field.

Aleph H09

910   Statistical reporting field  (NR)

•  

  • $a Reporting subfield (NR)

  • $b Reporting subfield (NR)

  • $c Reporting subfield (NR)

  • $d Date (in form yyyymmdd) (NR)

  • $e Reporting subfield (NR)

  • $f Reporting subfield (NR)

  • $g Reporting subfield (NR)

  • $h Reporting subfield (NR)

  • $i Reporting subfield (NR)

  • $j Reporting subfield (NR)