Indexes in Alma

Out-of-the-Box Indexes (Not Configurable)

Notes about the default Alma indexes:

• When indexes are available at the Title level (All Titles, Physical Titles, etc.), the indexes refer to elements at the bibliographic level.
  

  • For example, the All Titles: LC Call Number is an index of call numbers from the 050 field in the bibliographic record

• When indexes are at the Physical Holdings/Items level, they refer to indexed elements from the holding/item

  • For example, Permanent Call Number is data from the 852

• Some fields are available under Basic Search, others are only available under Advanced Search. Harvard can choose which indexes appear where.

Ex Libris List of Indexes and Definitions

Ex Libris maintains a full list of indexes and definitions in Alma.

• Note: The Ex Libris list contains indexes for other schemas as well such as UNIMARC and GND. If you are using Control+F, make sure you're on the right section of the page

Sections of the page most relevant to Harvard:

• All titles - field-to-index mapping

• Electronic collections

• Electronic portfolios

• Physical items

• Authority index

• Holdings field to index mapping

Harvard-Defined Local Field Indexes

Some local fields (9XX) have been configured for searching. Request for other fields can be sent to LTS using the Alma support form.

Index names in the drop-down include the Field Tag Number. Some fields are available under Basic search, others are in the Advanced Search only.

View a complete list of Harvard-defined local fields for reference.