Folder structure in Alma Analytics - Revision in process

• My Folders: A workspace accessible only to you
  
• Shared Folders > Alma: Analyses created by Ex Libris on Alma data. Most require modification to be applicable to the Harvard environment.
  
• Shared Folders > Community: Analyses created and shared by other Alma peer libraries. Use with caution, as other libraries’ definitions and workflows may be very different.
  
• Shared Folders > Harvard University: Analyses created by Harvard Alma users
• Shared Folders > Leganto: Analyses created by Ex Libris on Leganto data
  
• Shared Folders > Rialto: Analyses created by Ex Libris (Harvard doesn't use Rialto)
  

My Folders

This is your folder to do with as you wish. The contents are not accessible to other Analytics users.

Use My Folders for analyses in development, so that others don't find your analysis and think that it's finished and ready to be shared.

Use My Folders to store backup copies.

Store previous versions as needed or versions used during the development of the report.

Organization of My Folders is up to you; you can create subfolders for different projects, types of analyses, or analyses on different Analytics subject areas.

This folder is accessible by all Analytics users at Harvard.

The folders under here all have a specific purpose. Please don't create your own folder at this level.

Before starting a new analysis, search Harvard University shared folders for analyses that will meet your needs as-is, or with some modification.

If you want to use an analysis in Harvard University folders as the basis of a new analysis, first save a copy to My Folders.

• • Include here links to pages on How to search and How to save analyses

A place to temporarily put an analysis in development so that you can work on it with another Harvard colleague or colleagues. You may create subfolders in this folder as needed.

The Collaboration subfolder is for interdepartmental collaboration, an example being submitting a ticket to the Analytics and Reporting Working Group for help creating an analysis. One of the members would save a report to a folder under their name for you to access and verify. 

• If an analysis is in development and you wish to share it with a Harvard colleague in order to collaborate, save it in Shared Folders > Harvard University > _Collaboration. If you work on analyses in the _Collaboration folder, you may want to keep a backup in My Folders, since analyses in this folder may be changed or deleted by others.

• A place for analyses developed for use by a particular department. Folders can be added. 

Outside of the Analytics Subject areas, there are subfolders organized by Department. For example, each Harvard Library has its own subfolder. If you work in Resource Sharing or in the Yenching Library, you can save your Analytics reports to those folders. 

“Canned reports” created for general use by Harvard Library report writers. Although customized for our environment, please still confirm that they apply to your unit’s workflow. Subject area folders are sorted alphabetically.

Harvard University subfolders are organized according to the Analytics Subject areas. If you know which subject has the data you need, you can go directly to the folder with the same name and browse available analyses. Analyses in the Harvard University folder have been designed to meet a broad array of information needs and to provide multiple prompts for customizing the output.