2020/09/04 Minutes

Technical Services Department Section Heads meeting: Friday, September 4, 2020.

Present: Adrien, Lewis (minutes), Linda, Susan; absent: Dorothy.

Discussion of upcoming August TS Highlights email. Rare Books and Manuscripts statistics should be added.  Inclusive descriptions update will likeley be a feature of the September report.

Annual planning for TS: we're going to use a process in which staff generate priorities based on four areas of focus (Diversity & inclusion, User-responsive/user-centered practices, Collaboration Across Houghton and HC, Professional development) identified in the August TS meeting. Staff working in each voluntary group will be asked to:

• Draft proposed language,
• Identify at least two priorities for the department,
• Identify HL/HCL Objective(s) reflected in their recommendations.

The invitation to this work and calls for volunteers will go out the week of September 14, with proposals due at the end of September. These will be presented by the four groups, and discussed in a TS meeting in early October, and finalized.

HL/HCL SMAT Work Plan (Specific, Measurable, Aligned, Time-bound).  Managers will work with their staff individually to create these plans, following announcement from HR. We should be mindful of the difference between ongoing work specific to position descriptions and CV-19-related variations and special projects. There is enough wiork available for TS staff so that redeployment is unnecessary.

Year of Professional Engagement: staff should be thinking about participation, and their proposals.

Linda, Adrien, and Lewis will meet to discuss updates and changes to routing slips and forms.

Susan will update on-site staff regarding HD traffic, based on retrievals for duplication, and the return of new accessions going from Pusey to HD.