2022/09/20

Present: Adrien, Linda, Betts, Lewis

Minutes: Adrien

1. SMG update
1. Talked about the appointment model for the reading room
2. Reconfiguration of the Rare Book Section work area in Pusey
2. Implementing the feedback from the collections division
1. Finalize decision around use of 920 ‘a’ and update documentation – AH will reach out to curators about using the 920 'a' for backlog books
2. Update Archival Description Feedback form to include file upload option – BC will do – DONE
3. Catalog corrections updates from the Book Section - can add to the TS forms wiki –  LI will do - DONE
   
4. Change settings so that all forms send a copy to submitter – AH will look into (DONE FOR BOOK SECTION)
   
5. Single page for TS forms, I did this already: https://harvardwiki.atlassian.net/wiki/display/HoughtonTechnicalServices/Links+to+Technical+Services+Department+Forms
6. Publicizing finished projects, how to replace “New to OASIS” blog posts – Lewis will reach out to Anny about how to incorporate this into social media, AH will update TS Highlights to include more "what's going on."
3. October TS Department Meeting – TABLED
1. How to welcome Azra and Leslie
4. School to Work Program – Lewis will share his proposal with TS Heads
5. Booktrucks – order out for Max and Mitch
6. TS Reference collection (sparked by reconfiguration) – discussion around making these available but checking them out to staff in Aeon
7. Addition to 541 $$b – Lewis will reach out to Betts and Melanie with this change – approved by all

• • Add subfield b to note the location of the vendor. This is for differentiation between vendors who may have similar names or who may be defunct, in aid of Acquisitions and Collections (and eventually those trying to trace provenance).
  • This would apply only to commercial vendors, and not to individuals.
  • The workflow addition will only happen for new work, and only in Acquisitions at the point of record creation/payment.