2020/09/18 Minutes

Owned by Linda Isaac
Last updated: Sept 18, 2020

Present: Adrien, Lewis, Linda (minutes), Susan

Absent: Dorothy


GENERAL

Susan:

  • Great SNAC presentation by Betts and Melanie this week.
  • Have been focused more on the construction site this week.
  • Completing Work Plan seems to be going well for everyone. 
  • Will take the week of Columbus Day off.


UPDATES

Adrien:

  • Working with Vernica to get reports from ASpace sandbox to get Mrs. names and agent names for Betts.
  • Met with Linda and Susan to work on Conscious and Inclusive Education and Training plan.
  • Completed converting notes on Castle Diaries (65 volumes) – when these were imported into ASpace, all notes were initially migrated at top level so all needed to be converted to place them under each volume. 
  • Assisting with YPE proposals, and all are doing well completing work plans.
  • Spot checking MARC cleanup, and Vicki adding items to Alma.
  • Melanie is handling logistics on two big collections coming in (one in October and one if November).  The barcodes to donors and will ship to HD directly.
  • ASpace Working Group will meet next week.

Lewis:

  • Met with Linda and Adrien to discuss options for book and manuscript accessioning forms.
  • Michael settled in nicely yesterday; had Aeon issues but resolved it with Al.
  • Left a few things for Jennifer.
  • Discussed with Melanie about some outstanding archival materials; curators have not announced their plans for those materials so they’re on hold.
  • Two shipments came in yesterday - one large box for Dale (related to theatrical performances at Brattle Hall), and one Roxburgh item for Leslie.
  • Noticed a medallion on the shelf that’s been there for quite a while – Melanie said she’ll take care of it next week.
  • Work continues with Diversity & Inclusion Working Group.
  • Will notify curators – Sara has instructed to halt all payments until October when Buy2Pay goes live.  Wiki will need to be updated when it switches over.
  • Finished editing Gift Books in Alma documentation – Deleted manuscript portion; Susan and Linda to review one more time.

Linda:

  • Database cleanup continuing smoothly with everyone as assigned.
    • Meg already has her third spreadsheet
    • Francis will be finishing up the second spreadsheet this week and will receive his third next week
  • Jennifer is continuing to catalog some broadsides when she goes in on Thursdays and taking pictures to work from home.
  • Met with Lewis and Adrien to discuss options to provide combined online accessioning form for both sections and started a Google doc to draft instructions for exploring those options.
  • Met with Dorothy, Lewis, and Meg to discuss the pamphlet cataloging project.  Started drafting guidelines for Meg.